Job Information
Robert Half Sr. Executive Assistant in Woodbridge, New Jersey
Description
We are in search of a Sr. Executive Assistant to join our team in the Government sector. This role will provide crucial administrative support to top-level executives and the Human Resources Department. You will coordinate reports, projects, and special work assignments, ensuring the smooth operation of the company.
Responsibilities:
• Undertake all secretarial functions for executives, including general correspondence, company and government required reports, and legal documents.
• Screen e-mail, telephone calls and other correspondence of top executives; resolve issues as they arise.
• Maintain and manage the calendar of top executives for scheduling and confirming appointments. Monitor and reserve meeting rooms, when requested.
• Compose correspondence for executives' signatures.
• Review, prioritize and organize incoming mail. Maintain files.
• Assist in updating and maintaining Human Resources Oracle system.
• Coordinate with all departments for training requests and registration for all companies. Ensure adherence to policy. Coordinate on site HR sponsored training.
• Maintain annual attendance and service award programs for all companies.
• Track and maintain tuition reimbursement program for all companies.
• Arrange for Company sponsored travel (air and ground transportation, lodging, etc.).
• Prepare monthly expense reports for Chairman, President & CEO, and Vice President-Human Resources.
Requirements • Proficient in Calendar Management and Scheduling management
• Demonstrated ability in Scheduling Appointments and Calendar Management
• Experience in handling Invoice processing and tracking
• Competency in Coordinating Meetings and managing logistics
• Skilled in drafting and maintaining Meeting Minutes
• Familiarity with government protocols and procedures
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to prioritize tasks and meet deadlines
• Proficiency in using Microsoft Office Suite and other relevant software
• Ability to maintain confidentiality and handle sensitive information with discretion
• Bachelor's degree or equivalent experience in related field preferred
• Prior experience in a similar role in a government setting is an advantage.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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