Job Information
Robert Half Administrative Coordinator in Woodbridge, New Jersey
Description
We are offering a long term contract employment opportunity for an Administrative Coordinator. This role is within the Pharmaceutical industry and provides the option to work remotely with occasional on-site visits. As an Administrative Coordinator, you'll be involved in an array of tasks ranging from budget management to vendor coordination, all while supporting our Biostatistics and Data Management Department.
Responsibilities
• Coordinate the initiation, management, and archiving of legal and financial documents, including vendor contracts, purchase orders, and non-disclosure agreements.
• Oversee the monthly invoicing process, ensuring accuracy and timeliness.
• Collaborate with other departments and provide administrative support to study teams.
• Assist in the management of department electronic mailboxes and other resources.
• Support the delivery of services to the BioMetric’s Department by liaising with IT, Finance, Contracting, and Legal Departments.
• Participate in vendor assessment, selection, and evaluation processes.
• Manage and revise data for decision-making tools within and outside of the department.
• Ensure prompt resolution of support queries, taking corrective actions as necessary.
• Review and revise process documentation, including SOPs and Work Instructions.
• Assist in the collection of signatures for various documents and oversee the approval of contracts, work orders, and amendments.
• Ensure the BOG Request system is effectively managed, with tickets assigned and resolved in a timely manner.
Requirements • Proficiency in ADP Financial Services for managing financial tasks
• Experience with Banner Ads creation and management
• Familiarity with Cisco Webex Meetings for coordinating virtual meetings
• Proficiency in using Concur for travel and expense management
• Experience with CRM systems for customer relationship management
• Knowledge of About Time software for project management
• Ability to manage Answering Inbound Calls efficiently
• Experience with Budget Processes in a pharmaceutical context
• Proficiency in Calendar Management to organize and schedule meetings
• Excellent Communication skills, both written and verbal
• Experience in handling Contracts within the pharmaceutical industry
• Expertise in Managing Calendar for senior management
• Familiarity with NDA - Non-Disclosure Agreements and their execution
• Proficiency in Concur Expense for efficient expense management
• Ability to Handle Travel Arrangements for staff and management
• Experience with handling Purchase Orders in a pharmaceutical setting
• Ability to manage Vendor Invoices and ensure timely payments TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .