Job Information
TEKsystems Administrative Assistant in Winnipeg, Manitoba
Description
• Providing administrative support to two Vice Presidents (Technology), including
• Managing calendars
• Coordinating all aspects of meeting logistics (nationally and cross company), including securing meeting rooms, audio/visual connectivity, scheduling mobile a/v unit and the preparation and distribution of presentations
• Processing and coordinating invoice payments
• Provides departmental support for all components of onboarding/offboarding staff and contractors including workstation allocation, Hardware/Software/Access requests, updating distribution lists, obtaining building access cards, creating and maintaining time tracking profiles and being a point of contact for related activities
• Co-ordinating travel arrangements and preparing expense reports
• Co-ordinating and organizing team meetings
• Providing general administrative duties, such as drafting and preparing reports and presentations, photocopying and scanning
• Supporting the teams by performing tasks as required to meet deadlines
• Preparing spreadsheets, analyzing data, and creating presentations in PowerPoint
• Maintaining appropriate filing systems for the team as we move towards a paper-free environment
• While in the office, ordering and maintaining general office supplies and equipment maintenance (photocopiers)
• Testing of internal controls and documenting procedures
• Maintaining a time reporting system as needed for the teams
• Performing general accounting and other administrative duties as required
Skills:
Administration, scheduling, executive support, executive administrative, executive assistance, collaborate, digital, calendars, processing, travel, expense, invoice
Additional Skills & Qualifications:
• A minimum of 3+ years’ experience as an Administrative Assistant
• Excellent communication skills, both verbal and written, and excellent interpersonal skills to interact with individuals at all levels of the organization
• Proficient with MS Office applications (Microsoft Word, Outlook, Excel, PowerPoint, SharePoint) at the intermediate/advanced level
• Aptitude for using collaborative communication tools such as Microsoft Teams
• Outstanding technology skills and digital savvy; supporting paper-free business environments; applying technology for document management; facilitating team collaboration, etc.
• Ability to handle confidential information professionally
• Detail-oriented, accurate and able to perform in a fast-paced environment
• Outstanding organizational, planning and prioritization skills
• Ability to multi-task to manage/prioritize multiple projects simultaneously as required
• Ability to work well independently and within a team environment
• Proficient in prioritizing work, managing tight deadlines and have strong attention to details.
Experience Level:
Expert Level
À propos de TEKsystems:
Nous sommes partenaires dans la transformation. Nous aidons les clients à activer des idées et des solutions afin de profiter d’un nouveau monde d’opportunités. Nous sommes une équipe solide de 80 000 personnes, nous travaillons avec plus de 6 000 clients, dont 80 % faisant partie du Fortune 500, partout en Amérique du Nord, en Europe et en Asie. En tant que chefs de file de l’industrie des services technologiques complets, des services aux talents et des applications du monde réel, nous travaillons avec des leaders progressistes pour favoriser le changement. C’est le pouvoir d’un vrai partenariat. TEKsystems est une société du groupe Allegis.
About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.