Job Information
Bluepath Labs Executive Assistant III - DOD (Onsite) in Washington, United States
Executive Assistant III - DOD (Onsite)
Location: Washington, D.C. (Onsite)
BluePath Labs is an award-winning, rapidly growing management consulting company supporting a variety of Federal clients on urgent national security requirements. BluePath's expertise includes management consulting, data science and software development, and research and development support for disruptive technologies.
We are seeking an experienced Executive Assistant to support senior Department of Defense (DoD) leaders.
Responsibilities:
Manage senior leaders' daily schedules, organize meetings, conferences, and video-teleconferences, including comprehensive minute-taking and maintenance of attendee records.
Coordinate travel arrangements for senior executives, overseeing the development of travel reports and vouchers through the Defense Travel System (DTS), and arranging official local transportation, expense reimbursements, and parking permit renewals.
Act as a point of contact for approximately 215 employees, diligently tracking and reporting their work/leave status via the Defense Agencies Initiative (DAI) Portal or its equivalent on a weekly basis.
Serve as the administrative liaison for government staff in SCIFs, ensuring smooth operations by monitoring access, managing office files, and tracking action items, while also initiating and monitoring administrative requirements for incoming and outgoing personnel.
Provide comprehensive staffing support to action officers, assisting with various correspondence tasks, such as drafting formal letters, memoranda, briefing packages, and activity reports, and ensuring compliance with DoD formatting and record-keeping standards.
Oversee the review, monitoring, and reporting of activities and products using the client's Correspondence and Task Management System (CATMS), while maintaining strict control and accountability of classified correspondence and other sensitive materials in accordance with federal records disposition guidelines.
Requirements:
U.S. citizenship.
Bachelor's degree.
10+ years of senior-level administrative support, administrative management, or project management experience.
TS Clearance, Eligible for SCI.
Benefits:
BluePath Labs offers a comprehensive benefits package. Benefits include, but are not limited to: healthcare reimbursement, lifestyle & wellness reimbursement, Flexible Spending Account (FSA), tuition assistance, 401(k) with company match, and paid time off for vacation / sick leave, in addition to 12 holidays per calendar year.
About BluePath
BluePath Labs combines mission and business insights with advanced technologies to deliver measurable performance improvements for our clients. BluePath is dedicated to surpassing client expectations by always living by our core values of integrity, professionalism, and resilience. BluePath's extensive experience in Government, Military, Commercial, and Academic environments is unique among small businesses and a core differentiator of our solutions. Our multidisciplinary background allows us to solve diverse and complex problems. Most importantly, we work closely with our clients to frame problems correctly, optimize processes, leverage technologies, and implement enduring solutions. Labs are where ideas are born, experiments occur, and breakthroughs happen. It is the hallmark of BluePath's culture.
https://www.bluepathlabs.com/
BluePath Labs is an equal opportunity employer.