Job Information
The Building People Executive Administrative Assistant in Washington, District Of Columbia
The Building People has an opening for an Executive Administrative Assistant on a task with the Department of Energy (DOE). The Executive Administrative Assistant IV will perform a variety of administrative functions to support the operations of a program office. Performs specialized administrative support tasks of a non-routine and non-repetitive nature. Monitors projects and/or finances for members of assigned functional unit. Performs professional level tasks both formal and informal requiring independent judgment, initiative, and tact; determines the method of collection and analysis for assigned projects; and prepares complex briefings. Coordinates administrative work within the secretarial and clerical support group. Must be proficient in Microsoft Office Suites 2010 or better. Manages multiple calendars and meeting rooms on Outlook. Expertise in preparing various reports, making recommendations for actions, project management, event planning, office relocation planning and other duties as assigned.
Performs a variety of administrative function to support the operation of client's program office.
Must be experienced working with senior executives.
Most possess independent judgment, initiative, and tack. Must be proficient in Microsoft Office Package.
Most have extensive experience with Travel and Conference Management policies and systems.
Functional areas for this position include but not limited to:
Manages multiple calendars and schedules meetings
Prepares agendas for internal/external meetings and prepares briefing materials
Arranges/coordinates domestic/international travel
Composes and prepares correspondence for senior management
Tracks incoming issues addressed to Director & Deputy Director and ensures that responses are sent in a timely manner
Monitors and responds to emails
Prepares draft PowerPoint presentations and reports when needed
Maintains digital and paper files
Serves as office receptionist and customer service representative
Provides conference administrative/travel support to Operations Team and Program Managers, as needed
Manages conference room scheduling and set-up, including webinars and videoconferences
Manages logistics of monthly All-Hands meeting (e.g., ensure room reservation, room setup, webinar setup, manage remote attendees and call-in).
Support development of Travel Authorizations and managing the expenditure of travel funds
Support in the development of process documents such as travel, on-boarding and general Standard Operating Procedures
Required Experience & Skills
14 (Fourteen) years’ experience
Microsoft Office Suite
Strong writing and editing skills
Required Education
- Minimum Education: B.S. or B.A. in Business Management or other appropriate discipline