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Summary This position is located in one of the Offices within Volunteer Recruitment and Selection (VRS), U.S. Peace Corps. The primary responsibility of the Administrative Officer (AO) is to manage the day-to-day administrative operations of the staff it supports. The major duties and responsibilities of the VRS AO include: Financial and Contract Management, Travel Management, Administrative Management and Policy Interpretation, Supervisory and Personnel Management. Responsibilities The ADMIN OFFICER performs the following major duties: Financial and Contract Management: The AO prepares and submits the Annual Operating Plan (budget). Executes budget authority, in consultation with the Office Managers/Directors and CAO. Odyssey transactions completed by the Administrative Specialists including obligations, are reviewed by the AO to ensure accurate fiscal coding and funds availability. Periodic open obligation reviews and reports must be completed and reported to the CAO. Conducts quarterly spending reviews; forecasts needs and advises CAO of any potential issues. The AO manages year-end close out deadlines and prepares for and complies with Continuing Resolutions as required. Exercise critical thinking skills and research complex budget inquiries and independently addresses unresolved issues and perform cost benefit analysis before making financial decisions. S/he is responsible for complying with all applicable U.S. Government regulations. The AO reviews and certifies Travel Authorizations and Vouchers as a 'Travel Approving Officer.' At least once per year, s/he must research and analyze the most advantageous methods of transportation for the Office. Coordinates the travel logistics related to any group trainings and/or conferences for the Office, in compliance with procurement regulations. Administrative Management and Policy Interpretation: Acts as the primary point of contact for office staff regarding HR processes and issues, liaising with the VRS Management Analyst at HQ for guidance and support. Provides accurate guidance and training to office and administrative staff on HR procedures, in compliance with MS 653. Trains and supports the Administrative Specialist as needed with the Orientation and On-boarding process for new staff according to CAO guidance and the processes for performance plans and exiting of staff. When applicable, ensures required paperwork is reviewed and returned to HQ with little to no errors within specified deadlines. Evaluates and monitors administrative activities and makes substantive recommendations for program improvements. Ensures effective use of office staff and recommends needed changes to enhance central support services. Assists operating managers in implementing actions designed to improve administrative operations or resources. Provides advice and technical assistance to managers and supervisors in a wide variety of administrative program areas. Oversees the management of VRS inventory by the Administrative Specialist and acts a liaison for the Warehouse to address issues that may arise. Supervisory and/or Managerial Responsibilities: The AO supervises employees performing work at the FP-05 level or below. S/he assists the Office Managers/Directors and CAO in establishing guidelines and performance expectations for those employees, which are clearly communicated through the formal employee performance management system. The AO performs the administrative and human resource management functions relative to the employees supervised, including, but not limited to, observing employees performance, providing informal feedback, providing training, conducting formal performance reviews, developing improvement plans, recommending personnel actions and resolving informal complaints and grievances. The AO initiates nondiscriminatory practices and affirmative action for the area under his/her supervision in the following: (1) merit promotion of employees and recruitment and hiring of applicants; (2) fair treatment of all employees; (3) encouragement and recognition of employee achievements; (4) career development of employees; and (5) full utilization of their skills. Requirements Conditions of Employment Please read this announcement in its entirety prior to submitting your application. You must be a U.S. Citizen. All Federal employees are required to have federal salary payments made by direct deposit to a financial institution of their choosing. You must successfully complete a background security investigation with favorable adjudication. Failure to successfully meet this requirement will be grounds for employment termination. This is not a bargaining unit position. A one-year probationary period is required Peace Corps Information This is a Federal civilian job in the Excepted Service. Peace Corps employees are paid on the Foreign Personnel (FP) pay scale. Initial appointment of employment cannot exceed five years. Qualified internal applicants will be given full consideration. Additional hiring needs may be filled through this vacancy. The Peace Corps is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. The Peace Corps is a drug-free workplace and promotes a drug-free environment. The Peace Corps is committed to maintaining a diverse and inclusive culture. Our goal is to attract and develop the best and brightest from all lifestyles and backgrounds. The Peace Corps strives to create a culture of inclusion where individuals feel respected and are treated fairly in all aspects of differences. Our commitment is to make a difference in the lives of people around the world. The Peace Corps provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the hiring process, please notify the Office of Human Resources by calling 202-692-1200 or the Office of Civil Rights and Diversity on 202-692-2139. Decisions on granting reasonable accommodation are made on a case-by-case basis. Qualifications All qualification requirements must be met by 07/05/2024 (the closing date of the announcement). You will receive credit for all qualifying experience, including volunteer experience. To ensure full credit for your experience, please indicate the start and end dates (month, day, and year) of employment, the number of hours worked per week, and the location of employment in your resume. Qualification claims will be subject to verification. This vacancy is being announced at two grade levels: FP-4Qualifying experience for the FP-4 level includes one year of specialized experience at least equivalent to the FP-5 or GS-9 level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes: Experience exercising critical thinking skills, researching complex budget inquiries and independently addressing unresolved issues; Experience evaluating and monitoring administrative activities and making substantive recommendations for program improvements; Experience performing the administrative and human resource management functions relative to the employees supervised. FP-3Qualifying experience for the FP-3 level includes one year of specialized experience at least equivalent to the FP-4 or GS-12 level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes: Experience exercising critical thinking skills, researching complex budget inquiries and independently addressing unresolved issues; Experience preparing and submitting an annual budget plan; Experience evaluating and monitoring administrative activities and making substantive recommendations for program improvements; Experience performing the administrative and human resource management functions relative to the employees supervised. Additional information on qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at https://www.opm.gov/policy-data-oversight/classification-qualifications/ Time-in-Grade Requirements: Internal applicants and Federal employees who are currently holding, or who have held within the previous 52 weeks, a position under a non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying (FP-5 or GS-9; FP-4 or GS-12).Note: All current or former Federal employees (including internal employees) must provide a copy of their SF-50 (you may need to submit more than one), "Notice of Personnel Action" that indicates proof of status and time-in-grade eligibility. The SF-50 must include your position, title, series, grade, step, tenure, and type of service (Competitive or Excepted). All qualification requirements must be met by July 4, 1014 (the closing date of this announcement). Qualification claims will be subject to verification. Education This job does not have an education qualification requirement. Additional Information The minimum and maximum salaries listed on this announcement do not include locality pay. Salary will be adjusted in accordance with the locality pay of the duty location after selectio Peace Corps Information: This is a federal civilian job in the Excepted Service. Peace Corps employees are paid on the Foreign Personnel (FP) pay scale. Telework eligible positions do not guarantee telework. See Peace Corps Manual Section 623 for agency policy regarding telework. Remote-work eligible positions do not guarantee remote work. See Peace Corps Manual Section 633 for agency policy regarding remote work. The Peace Corps uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities. This is a drug-free workplace and we promote a drug-free environment. Additional hiring needs may be filled through this vacancy. Intelligence Background Information: Peace Corps Manual Section 611 is applicable to this position: This prohibits the employment of certain persons previously engaged in intelligence activities or connected with intelligence agencies within the past 10 years. If you have ever worked for the Central Intelligence Agency (CIA), you are not eligible for employment at the Peace Corps in any capacity, and you should not apply for employment. Acceptance of employment with Peace Corps precludes employment by certain intelligence organizations for a specific period of time, determined by the employing agency, after Peace Corps employment ceases. Applicants who are found to be otherwise qualified will be required to submit a completed Intelligence Background Questionnaire upon request, indicating whether the applicant has been involved in or has had any connection with intelligence activities or related work and, if so, the nature and dates of his or her involvement. Failure to meet this requirement will result in disqualification from further consideration. If you have any other type of possible intelligence connection, your application will not be further considered until you submit this form. Except when the CIA or the National Security Agency (NSA) is involved (see below), if your connection with an Intelligence Agency involves an immediate family member who works or has worked in intelligence, the immediate family member should complete the form, not the applicant. Usually relying on memory is sufficient to answer most if not all of the questions. If you have an immediate family member who works or has worked for the CIA, you should not give them this form to complete. Please contact your relative in person-not by phone, email, social networking, or any other means that is not in person- and ask him or her to contact the Office of General Counsel at the CIA. If you or an immediate family member have been employed by or associated with the NSA, you or your family member must contact the NSA Prepublication Review Office at 443-634-4095.