Think Beyond The Label Jobs

Clark College is currently accepting applications for a full-time, 12-month, exempt Executive Assistant (EA) to the Vice President  in the Student Affairs department.     Leading with racial equity, the Executive Assistant (EA) to the Vice President of Student Affairs (VPSA) supports and assists the division by providing a wide range of complex administrative, secretarial support services, and budget tracking for the division. This position is responsible for coordinating and supporting meetings, activities, evaluation and reporting for accreditation and strategic planning. The EA requires the ability to work with minimal direction. The position also requires a high degree of confidentiality, knowledge, and expertise in a variety of institutional interactions. The EA should demonstrate, establish, and maintain highly effective interpersonal relationships with coworkers, students, faculty, outside agencies, and the public; work in a team environment with diverse populations; proactively problem solve; communicate effectively and respectfully at all levels; cope effectively with conflict; and represent the college and its programs professionally. The EA may be responsible for training, supervising, and reviewing the work of student workers. The current hybrid work schedule is four days on campus and one day remote. The hybrid schedule and hours are subject to change based on the needs of the college.    At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees. JOB DUTIES AND RESPONSIBILITIES:

Serve as the Executive Assistant to the Vice President of Student Affairs and provide the comprehensive clerical needs of the division with a high level of performance and confidentiality. 

Act as liaison for the Vice President of Student Affairs with the College community, SBCTC, the Office of the Attorney General, other state agencies, businesses, educational organizations, local school districts, and other colleges and universities. 

Initiate and coordinate meetings and materials for the Student Affairs Council (SAC) and Student Affairs All Staff Meetings. 

Serve as the Vice President of Student Affairs' delegate on the Academic Standards Committee (ASC).

Coordinate the Vice President's annual administrators' evaluation process. 

Support the development of communication sent on behalf of the Vice President of Student Affairs. 

Coordinate and schedule management meetings, committee meetings, and retreats. Prepare agendas, attend meetings and compose minutes, arrange appointments, and make travel arrangements as needed for Vice President, as well as the Dean of Student Engagement. 

Develop and maintain current knowledge of all operations within Student Affairs, the College, the Board of Trustees, and the State. Assist in the development of procedures to facilitate adherence to policies. 

Serve as liaison between the appointed Assistant Attorney General and the Committee on Student Conduct Chair. Provide logistical support for the student appeal hearing. 

Oversee maintenance of complete files and index of Vice President's correspondence and information relating to administrative responsibilities following the current guidelines for records management. 

Serve as Project Manager for Student Affairs departmental operational needs as assigned. 

Establish necessary codification of certain Clark College policies and procedures. 

Assist in developing and provide accountability of the Vice President of Student Affairs budget---monitor and control expenditures throughout the fiscal year/biennium. 

Assist the Vice President in the development of the division budget and represent the department in the College budget process. Serve as contact for division deans, d