Think Beyond The Label Jobs

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12606044 Research Administration Specialist OR Coordinator

Siebel School of Computing and Data Science

The Grainger College of Engineering

University of Illinois Urbana-Champaign

The Siebel School of Computing and Data Science at The Grainger College of Engineering welcomes applicants to join our team of Research Administrators. Our team works with school faculty to apply for and manage a large volume of sponsored research projects funded by various grants and other funding sources. The primary job functions of the Grants and Contracts Specialist or Coordinator include pre-award grant proposal preparation and post-award grant administration. This position will work in a collaborative, team environment and will be trained by our expert team of Research Administration professionals and supported by others in the business office and across the school and college. All applicants interested in working with a team of self-motivated professionals are encouraged to apply!

MAJOR DUTIES & RESPONSIBILITIES:

The Research Administration Specialist will perform the following duties:

Support faculty on research proposal preparation for the school, including: internal routing of applications, interpretation of sponsor guidelines, development of electronic proposals.

Use independent judgment to identify, review, understand, and interpret sponsor guidelines, ensuring all requirements are met, such as deadlines, funding restrictions, eligibility restrictions, potential cost share, general compliance, and other requirements for valid submissions.

Advise faculty and staff to ensure compliance with sponsor and funding opportunity guidelines on terms of research agreements, interpretations of proposal guidelines, and the submission requirements of such proposals according to university policy, with Sponsored Programs Administration (SPA).

Assist faculty with preparing proposal budgets, budget justifications, and any other required documents.

With reference to the proposal guidelines, review materials to ensure all requirements are met before sending completed proposal to SPA for final review.

Use sound judgment and attention to detail to make independent changes to proposals under strict time constraints to ensure successful and timely submissions to meet deadlines.

Act as a liaison for the school when working with SPA, answer questions, resolve issues that occur with proposals and assist in grant/contract negotiations as necessary.

Prepare financial reports and analyses to support faculty with the administration and development of their sponsored research projects, verify correct rates are being used in budget development, suggest budget revisions as needed, implement new indirect cost rates and fringe benefit rates, and accurately interpret sponsor guidelines to ensure proposal compliance.

Ensure proposal packages are properly formatted with necessary materials and signatures by reviewing and editing proposals and budgets in accordance with sponsor and University guidelines.

Support faculty with entering budget and other relevant information into online submission programs, such as FASTLANE/research.gov, grants.gov, Proposal Central, and NSPIRES for each faculty proposal submission as appropriate. This involves managing several drafts and revisions, according to the faculty member\'s needs, until a final draft is approved by the faculty member. Once approved, enter the budget information into the sponsor\'s portal. Sponsors such as NSF, NIH, ARPA-e, American Heart Association, and several others use an online submission system.

Review and revise pending proposals and budgets according to university guidelines and changing sponsor requirements, monitor the status of proposal submissions, update their status in the proposal database, update database information on awards received, and prepare administrative reports on new awards for department administration.

Coordinate requests for additional information on pending proposals.

Work directly with the faculty member and SPA to provide additional information when a proposal is pending with a sponsor and additional information is requested. This may include a revised budget, salary confirmation, rate confirmation, additional justification online items in the proposed budget; any and all sponsor requests to assist in awarding the proposal.

Use discretion, expertise, attention to detail and independent thinking to decipher what the sponsor is requesting and provide the most applicable and appropriate information.

Prepare required documents related to budget modifications, renewal funding, and supplemental funding. When a request for supplemental funding or a renewal for a current award is necessary, work with the faculty member to prepare and submit a completed proposal through SPA containing a budget, budget justification and statement of work.

U se independent judgment to make su