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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12594486 Office Support Associate - University of Illinois Extension Administration

University of Illinois Extension Administration

WE TRANSFORM LIVES.

Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.

Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.

Job Summary

Serves as the assistant and provides clerical support to the following positions in the Office of Extension and Outreach in the College of Agricultural, Consumer and Environmental Sciences: Associate & Assistant Directors Budget and Finance, and business office staff. Handles various reporting, reconciliation, and backup duties critical to successful operation of the Business Office.

Duties & Responsibilities

• Travel Administrative Duties

  Review and complete travel and P-Card expense reports in Chrome River in conjunction with other Travel Personnel.

  Assist with oversight of student employees as needed.

  Serve as backup to the Lead Travel OSA/OSS.

• Support Duties

  • As requested, answer Extension incoming phone calls and route accordingly.
  • Maintains daily on-line calendar and informs Associate Directors of scheduled engagements.
  • As directed, composes, and finalizes a variety of general, confidential, and sensitive documents representing departmental responsibilities and position on issues.
  • Establishes and maintains existing paper and electronic confidential records and files.
  • Performs related duties as assigned or identified by the Associate & Assistant Directors and the Business Operations Manager.
  • Comply with Affirmative Action and EEO policies and procedures statement.

Minimum Qualifications

High school diploma or equivalent.

Any one or combination totaling eighteen (18) months from the categories below:

College coursework in any curriculum as measured by the following conversion table or its proportional equivalent:

30 semester hours equals one (1) year (12 months)

Associate\'s Degree (60 semester hours) equals eighteen months (18 months)

Work experience performing office/clerical activities, including the use of computer systems.

Knowledge, Skills and Abilities

• Computer literacy and working knowledge of Microsoft Office products (PowerPoint, Word, Excel, Outlook, Access).
• Knowledgeable of clerical rules and guidelines appropriate for business and administrative correspondence and communications, including business letters and email.
• Good communication and customer service skills.
• Ability to accomplish work in an accurate and timely fashion.

Appointment Information

This is a 100% full-time Civil Service 0846 - Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible. The salary for this position is set by a collective bargaining agreement and the salary for the position is set at \$36,901.80.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on March 24, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact cooper21@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits .

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. The University of Il