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This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12583384 Inventory Record Control Supervisor

Siebel School of Computing and Data Science

The Grainger College of Engineering

University of Illinois Urbana-Champaign

Join our innovative team at The Siebel School of Computing and Data Science (CDS) in The Grainger College of Engineering! We are actively seeking a highly motivated individual to fill the role of Inventory Record Control Supervisor. This position offers both autonomy and a broad scope of responsibilities, perfect for those looking to advance their careers.

As a key member of the CDS Facilities and Operations team, the Inventory Record Control Supervisor will be responsible for overseeing inventory, shipping, receiving, and property accounting operations across all department locations. This role also involves managing high-volume and highly technical purchasing functions, ensuring smooth and efficient processes.

We\'re particularly interested in candidates with experience in FABweb, Banner, collaborative Office 365 tools, and providing exceptional customer service. This is your chance to bring your expertise and passion to a dynamic and growing school.

Job Summary

Develop, coordinate, and maintain the inventory, shipping, receiving, property accounting, and laboratory operations in all locations for a large academic and research unit while assisting with high volume, highly technical purchasing functions.

Duties & Responsibilities

Inventory Management:

• Develop, coordinate, and maintain an inventory record system that meets State, University, school and college policies and requirements.
• Update school procedures per campus and state guidelines. Make modifications and improvements to existing workflows to increase accuracy and efficiency within the school.
• Follow current processes for incoming new inventory by designating appropriate codes, affixing tags, entering information into campus and departmental databases, etc. Coordinate the movement of property from one space to another, tracking the new location of the property.
• Coordinate data capturing and reconcile all data relating to capital equipment to be inventoried, assuring it is uploaded into the University Fixed Asset System.
• Serve as primary department contact for the Campus Property Accounting Office.
• Coordinate the disposal or removal of inventory items no longer needed, considered surplus, or when transferred into or out of department.
• Provide technical guidance and information, such as preparing reports for research groups and accounting staff, as needed.
• Oversee and participate in a physical inventory of departmental property and equipment as needed, working with the school Business Office to reconcile discrepancies involving inventory.
• Manage all equipment loans and transfers to other departments/institutions.

Shipping and Receiving:

• Develop and maintain effective processes for handling inbound and outbound mail and freight for faculty, staff and students.
• Manage interactive receiving programs which gather equipment inventory data and track deliveries to the department.
• Gather economical quotes for shipments, process payments for freight invoices, and handle loss/damage claims.
• Create and prepare reports, liaising with EngrIT on improvements to the My.SiebelSchool Receiving App.

Lab Management:

• Collaborate with the unit facilities team and space committee on the selection, purchase, storage, and allocation of lab equipment and supplies for select school laboratories.
• Liaise with faculty, staff and graduate students on the appropriate use, upkeep, and scheduling of lab space. Estab ish, document and share laboratory procedures and guidelines, where appropriate.
• Monitor lab safety conditions, scheduling inspections and coordinating training for all lab users.

Other:

• Participate in the hiring, training, supervision, and evaluation of student employees.
• Assume additional appropriate duties to further the mission of the department, including, but not limited to, serving as occasional back-up for primary purchasing employee and assisting with other ad hoc purchases for the department.

Physical Demands

Walking : Frequently

Stairs : Occasionally

Sitting : Occasionally

Lifting/Carrying : Frequently

Pushing/Pulling : Frequently

Bending/Stooping : Frequently

Working Conditions

Extreme cold : Occasionally

Extreme heat : Occasionally

Humidity : Occasionally

Wet : Occasionally

Noise : Occasionally

Temperature Changes : Occasionally

Inclement Weather : Occasionally

Additional Physical Demands

This is a physical role involving moving equipment into the building(s) and around the building(s).

Large deliveries arrive via a