Job Information
City of Toronto SENIOR PROJECT MANAGER in Toronto, Ontario
SENIOR PROJECT MANAGER
Job ID: 45038
Job Category: Project Management
Division & Section: Seniors Services & Long Term Care, LTC Management Services
Work Location: Union Station
Job Type & Duration: Temporary (24 months) vacancy
Salary: $112,280.00 - $149,247.00, TM1398, Wage Grade 7.5
Shift Information: Monday to Friday, 35 hours per week
Affiliation: Non-Union
Number of Positions Open: 1
Posting Period: 9-May-2024 to 24-May-2024
The City’s Seniors Services and Long-Term Care Division supports residents in long-term care homes to have the healthiest, most fulfilling lives possible through exceptional care and services, enabling people to live with support and age with dignity. The Division believes in the values of Compassion, Accountability, Respect, and Excellence. CareTO is our brand for the culture change we are investing in for the City’s directly operated long-term care homes ( https://www.toronto.ca/community-people/housing-shelter/rental-housing-tenant-information/finding-housing/long-term-care-homes/careto/ ). Based on evidence-informed research, our goal is to improve the experiences of all those who live, work, volunteer, and visit.
Major Responsibilities
Leads, develops, monitors, evaluates, and implements detailed plans for complex, large-scale projects and recommends policies regarding program specific requirements.
Manages assigned projects, ensuring effective cross-divisional teamwork and communication, high standards of work quality, health and safety and organizational performance and continuous learning.
Conducts research into assigned area ensuring that such research takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.
Allocates Capital and Operating budget funds, develops business cases, and ensures that the project expenditures are controlled and maintained within approved budget limitations.
Provides lead project management and strategic advice for all projects, activities and assignments to deliver assigned projects and programs in a complex municipal environment. Coordinates inter-divisional programs, including program development, resource allocation, monitoring service standards and delivery levels.
Acts as resource person for internal public inquiry on assigned projects and program activities.
Supervises the work of multidisciplinary and inter-divisional project teams, as required, including the scheduling, assigning and reviewing of work. Establishes, maintains and develops linkages to other City divisions, agencies, boards and commissions, and other orders of government to ensure effective partnerships.
Creates and maintains detailed schedules for assigned projects.
Creates and manages interdivisional, interdisciplinary and interagency teams and consultation processes to plan toward and support capital works delivery while addressing political, community, business and other stakeholder interests. Negotiates and coordinates with both internal and external stakeholders on various committees and provides advice to community groups.
Develops, plans, administers, monitors and coordinates planning and engineering activities, including the preparation and review of various assessments, functional plans and technical reports.
Obtains and/or meets environmental, planning and other approvals/requirements, using both consultant and/or in-house resources.
Ensures contracts are in place with various vendors for procurement and installation and coordinated such with Contractors.
Advises and responds to requests from senior management and Division Head on project issues, status and technical matters.
Maintains awareness of developments and advancements in the areas related to projects, and researches best practices, policies and procedures from equivalent municipalities concerning the Division.
Works effectively and independently with City Councillors, staff and all City divisions, citizen groups, businesses, individuals, property owners and other stakeholders, as required, on behalf of the City in order to achieve and implement program and policy objectives.
Represents the Division regularly at meetings for large scale, complex initiatives concerning divisional projects.
Works with consultants, staff, and other key partners/stakeholders to develop and produce design concepts and policy guidelines for assigned projects.
Provides advice, guidance and technical assistance to community groups in undertaking projects. Provides lead project management and strategic advice for various projects applying the project management body of knowledge (e.g. Project Management Institute) to the planning and execution of assigned capital projects in a complex municipal environment. Manages time, budget and scope to ensure successful project execution.
Monitors projects with the help of other City divisions to ensure completion in accordance with approved plans, agreements of undertaking and long-term maintenance.
Facilitates requests from elected officials and the public, and generates a range of options for programs and policies, assessing the implications and feasibility of these options and recommends viable solutions and implementation strategies for various projects.
Coordinates public consultation meetings in collaboration with elected officials concerning impacts of largescale and complex projects.
Researches and reports on a range of new projects and initiatives as they arise, including writing and preparing reports to City Council and Standing Committees.
Organizes and delivers presentations to Committees of Council and/or senior management, and at conferences, seminars and events, as required.
Develops Terms of Reference, scope of work, specifications and materials for projects and consultant requirements for all purchasing call documents including RFQ, RFP, REOI, and RFI, ongoing liaison between Purchasing & Materials Management Division and program staff, undertaking briefings and site inspections during the proposal stage, evaluation of proposals, recommendation of the selection of consultants for assigned projects, execution of legal agreements and contracts and ongoing contract management with selected vendors.
Regularly updates documentation on project initiatives, including the website, newsletter, and various media.
Ensures excellent customer service is provided to both external and internal clients.
Ensures work is undertaken in a manner that complies with and supports City compliance with the Ontario Occupational Health and Safety Act (OHSA), other relevant codes and regulations and City policies. The above reflects the general details considered necessary to perform the principal functions and shall not be construed as a detailed description of all the work requirements inherent in the job.
Key Qualifications:
Post-secondary education in engineering, planning, policy, project management, with relevant project management experience.
Possession of a Project Management Professional (PMP) Certification would be an asset.
Extensive experience in a large organization leading multiple projects, supporting project development and monitoring, developing communications materials, and tracking and evaluating programs from inception to completion.
Considerable experience in leading, motivating, directing, and managing a diverse workforce in a fast paced politically sensitive environment.
Extensive experience delivering complex planning and technology related assignments involving multiple stakeholders from inception through to implementation with minimal direction while balancing political, community and stakeholder interests.
Considerable change management experience in a major public or private sector organization.
Experience leading and facilitation of organization change projects in a public or large private organization, including improvements to process, governance and customer experience.
Ability to provide contract administration support, such as preparations of RFPs, RFQs and vendor contract negotiations.
Ability to draft and submit budget proposals and recommend subsequent budget changes where necessary.
Highly developed human relations, communication, negotiation, analytical and conflict resolution skills.
Ability to adhere to the Toronto Public Service mission and values and act professionally and ethically.
As a condition of employment with the Senior Services and Long-Term Care Division, selected candidates will be required to provide a satisfactory Police Reference Check (PRC) with vulnerable sector screening, tuberculosis screening and proof of immunization in accordance with the Fixing Long-Term Care Act, 2021 (O.Reg. 246/22).
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment toemployment equity (https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US) .
Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request . Learn more about the City’sHiring Policies and Accommodation Process (https://jobs.toronto.ca/jobsatcity/content/Hiring-Policies-and-Statements/?locale=en_US) .