Job Information
CBRE Workplace Experience Coordinator - 東京 in Tokyo, Japan
Workplace Experience Coordinator - 東京
Job ID
154608
Posted
08-Jul-2024
Service line
GWS Segment
Role type
Full-time
Areas of Interest
Facilities Management
Location(s)
Tokyo - Tokyo - Japan
About us:
CBRE is the global leader in commercial real estate services and investments. With services, insights and data that span every dimension of the industry, we create solutions for clients of every size, in every sector and across every geography. CBRE is the place where talented people who want to do impactful work can realize potential in every dimension.
CBRE Global Workplace Solutions (GWS)
As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building.
Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.
Job Responsibilities:
• Light Cleaning (Wipe Table or Desk)
• Space Re-setting
• Connect People to Amenities and Services
• Maintain Nurture and Wellness Rooms
• Locker Management
• Support Employee Onboarding
• Meeting & Event Prep and Support
• AV Triage and Light Cord/Cable Management
• Manage Rogue or Outdated Signage
• Move/Settling in Support
• Affinity/Community Group Support
• Admin Support
• Centralized Office Supplies
• Heed Cultural Sensitivities
• Maintain preferred vendor lists for catering, décor, entertainment, and office supplies ensure proper COI documentation as required by Client and facility.
• Business travel arrangements when necessary
• Visitors’ management, hotel reservations, car transfers, etc.
• Answering Main switchboard
• Picking up incoming mail from Building Management Office Mailroom
• Offsite storage management
• Manage business card printing.
• Main contact with Building Management office
• To process Department’s invoices and submit to Finance for payment
• Staff on/off boarding
• Parking Management
• Copying documents
• Converting documents to PDF
• Creating and shipping greeting cards
• Mail management and shipping
• Management of magazines and newspapers
• Mail services for HR-related documents for local employees and offshore HR
• Filling and recording receipts for monthly medical expenses and delivering it to HR
• Filling and recording the invoice of medical check-up expense and delivering it to HR
• Assistance with filing
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Other skills and/or Abilities:
Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc. Comfortable with and embracing of new technologies and digital tools; such as Apps, databases, cloud technologies, handheld mobile technologies and applications, and communications.
Best candidates will have a genuine interest in in anticipating and serving the needs of others. A warm demeanour and desire to collaborate with others is key.
Physical ability to assist with operations and move heavy boxes.
Safety:
· Complete at a satisfactory level all required and assigned HSE training
· Follow all activity policies and procedures, including all HSE related requirements at all times 3. Participate in all HSE related programs & activities as required, including incident investigations, interviews, auditing and assessment, etc.
· Report any condition which you feel could result in an accident or injury and / or stop work if required
In addition:
· Be aware of and understand all safe work practices and procedures and potential hazards associated with the work environment
· Maintain and wear at all times required appropriate personal protective equipment (PPE)
· Always apply appropriate material handling techniques,
· Only operate warehouse equipment and machinery (e.g. pallet jacks, manlifts, etc.) if properly trained, qualified and authorized to do so
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)