Job Information
MyFlorida DEP - SENIOR EXECUTIVE ASSISTANT - 37000002 in TALLAHASSEE, Florida
DEP - SENIOR EXECUTIVE ASSISTANT - 37000002
Date: Jun 26, 2024
Location:
TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 832246
Agency: Environmental Protection
Working Title: DEP - SENIOR EXECUTIVE ASSISTANT - 37000002
Pay Plan: SES
Position Number: 37000002
Salary: $55,000 to $60,000
Posting Closing Date: 07/14/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
SENIOR EXECUTIVE ASSISTANT – SES
State of Florida
Department of Environmental Protection
ANTICIPATED VACANCY
Our Organization and Mission:
The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to create strong community partnerships, safeguard Florida’s natural resources and enhance its ecosystem.
How You Will Grow:
DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.
Your Specific Responsibilities:
The incumbent in this position must possess a broad range of skills and exercises considerable judgement and initiative. This position performs highly confidential; complex administrative and consultative functions for the Secretary and Chief of Staff (COS) of the Department, and needs executive-level knowledge of priorities, policies and practices. The duties are as follows, but are not limited to:
Serves as main administrative contact and liaison for the Secretary, COS between leadership Departmental employees and constituents and advises the Secretary and COS on internal and external matters to maintain the mission of the Department.
Arranges travel, hotel accommodations, and event or meeting planning for the Secretary and COS as well as other members of leadership.
Interfacing professionally via written and verbal responses to citizens, environmental groups, legislators, and employee complaints for the Secretary and the COS.
Coordinate and schedules departmental and external client meetings and events for the Secretary and COS both on and off site.
Participates in development and execution of short-and-long-term goals, and processes for the Department in coordination with the Secretary and COS. Compiles all weekly reports for the Secretary and Chief of Staff through other executive staff, weekly.
Assists both the Chief of Staff and Secretary in meeting all internal/external deadlines, as necessary.
Answers public phones lines for the Secretary’s office.
Tracks and manages assignments that come into the Secretary’s Office.
Provides wide ranges of support including composing/drafting correspondence and editing letters, memoranda, reports, lecture/course materials, presentations, cases on the Secretary’s or COS behalf.
Plans, coordinates and ensures the executive leadership’s schedule is followed and respected.
Attends meeting with the Secretary and COS to handle notes and action items, as needed.
Performs other duties and special assignments as requested.
Where You Will Work:
This position reports to the Douglas Building, 3900 Commonwealth Blvd, Tallahassee, FL 32399.
P ay:
$55,000 - $60,000
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits ;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options ;
Retirement plan options, including employer contributions ( For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, visit www.mybenefits.myflorida.com .
Required Knowledge, Skills, and Abilities:
Knowledge of Microsoft Suite Products;
Knowledge of planning, coordinating and implementing meetings;
Knowledge of the principles and practices of State purchasing and travel;
Ability to communicate effectively and professionally orally and in writing;
Ability to prepare correspondence;
Ability to work independently and within a team;
Ability to exercise discretion and confidentiality;
Ability to deal tactfully and courteously with the demands of stakeholders, legislative representatives, coworkers and the general public;
Ability to recognize and act on emerging issues and shifting priorities; and
Ability to manage time well and handle multiple priorities to meet critical deadlines.
Minimum Qualifications:
POSITION OF SPECIAL TRUST REQUIREMENT:
This position is designated as a Position of Special Trust in accordance with DEP-422 (Positions of Special Trust or Responsibility). Any applicant being considered for employment must successfully complete a Level 2 State and National criminal history check as a condition of employment before beginning employment, and also be screened in accordance with the requirements of Chapter 435, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency.
Preferred Qualifications:
5 years of experience in an executive support role;
High proficiency in organization and time management; and
Experience working with State of Florida travel and purchasing procedures.
DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:
HR_VeteransPreference@dep.state.fl.us
HR_Recruitment@ FloridaDEP.gov
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Nearest Major Market:Tallahassee