Job Information
Aston Carter Accounts Payable Supervisor in Stockton, California
Description:
The Accounts Receivable and Accounts Payable Supervisor oversees the day-to-day operational activities of the organization's accounts receivable and accounts payable functions. They ensure accuracy and timeliness in payments and receipts, maintain financial records, implement standard operating procedures, monitor collections, negotiate with past-due accounts, and provide insightful analysis for process improvement
Operational Oversight:
Supervise and guide the accounts receivable and accounts payable teams to ensure efficient workflow and adherence to policies and deadlines.
Maintain and reconcile the accounts payable and accounts receivable ledger to verify charges and validate transactions.
Develop, implement, and enforce standard operating procedures to streamline processes and maintain accurate financial records.
Financial Transactions Management:
Ensure timely and accurate processing of payments to vendors and receipt of payments from customers.
Monitor the collection period and follow up with branches regarding outstanding payments utilizing effective communication.
Analysis and Reporting:
Prepare and evaluate accounting reports to identify trends, inefficiencies, and opportunities for cost-savings or process improvements.
Communicate findings and recommendations to management for informed decision-making.
Customer Relationship Management:
- Negotiate with past-due accounts to resolve payment issues, establish repayment plans, and minimize bad debt exposure while maintaining positive customer relationships.
Compliance and Audit Support:
Ensure compliance with relevant regulations, policies, and procedures related to accounts receivable and accounts payable activities.
Support internal and external audits by providing accurate documentation and timely responses to inquiries.
Cross-functional Collaboration:
- Collaborate with procurement, project management, and other departments to streamline processes, address issues, and optimize financial performance.
Team Development:
- Provide training, mentorship, and development opportunities to accounts receivable and accounts payable staff to enhance their skills, knowledge, and performance
Additional Skills & Qualifications:
High School Diploma or Equivalent
Associate degree, preferably with an emphasis in accounting or equivalent combination of accounting education and technical training/related experience in Construction field may be considered in lieu of degree.
Minimum of 3-5 years construction accounting experience
Minimum of 3-5 years supervisor level experience
Demonstrated proficiency in using accounting software (e.g., Spectrum) to manage
accounts receivable and accounts payable functions efficiently.
Advanced skills in Microsoft Excel for financial analysis, data manipulation, and reporting.
Ability to analyze financial data, interpret trends, and generate insightful reports to support decision-making processes. Strong understanding of accounting principles and practices for accurate financial record-keeping and reconciliation.
Knowledge of relevant regulations, standards, and compliance requirements related to accounts receivable and accounts payable activities.
Excellent verbal and written communication skills for effectively interacting with internal stakeholders, external vendors, and customers.
Proven ability to negotiate with past-due accounts to resolve payment issues and establish mutually beneficial agreements.
Strong leadership skills with the ability to motivate and guide teams toward achieving departmental goals and objectives.
Exceptional problem-solving skills to identify issues, evaluate alternatives, and implement effective solutions in a timely manner.
Efficient time management skills to prioritize tasks, meet deadlines, and adapt to changing priorities in a fast-paced environment.
Keen attention to detail and high level of accuracy in financial transactions, recordkeeping, and reconciliation processes.
Ability to collaborate effectively with cross-functional teams to streamline processes, address issues, and optimize financial performance.
Flexibility and adaptability to navigate through various challenges and changes in business priorities or processes
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.