Think Beyond The Label Jobs

Office Supervisor - Attorney's Office

Print (https://www.governmentjobs.com/careers/washingtonmn/jobs/newprint/4547103)

Apply



Office Supervisor - Attorney's Office

Salary

$31.74 - $43.30 Hourly

Location

Stillwater, MN

Job Type

Full Time

Job Number

24-00101

Department

County Attorney Office

Opening Date

06/17/2024

Closing Date

6/27/2024 11:59 PM Central

• Description

• Benefits

• Questions

JOB SPECIFICS

Reporting to the Administrative Services Manager, this Office Supervisor position serves as the direct report for the support staff assigned to the Civil and Juvenile Divisions of the County Attorney’s Office. In addition to the supervisory duties, such as staff training, performance reviews and conflict resolution, this position is responsible with the coordination of division operations and processes as it relates to changes made by the State, Law Enforcement agencies and other partners as well as the ever-changing needs regarding digital technology and evidence. The Office Supervisor will also carry an individually assigned caseload.

DESIRABLE EXPERIENCE:

• Previous supervisory experience

• Experience working in a public sector law office

• Experience working in Civil, Family or Juvenile Law

• Experience with the dissemination and storage of digital evidence

• Experience with digital technology programs such as Axon/Evidence.com

• Experience with preparation of case filings for appellate matters

• Experience with State systems including MNDES, MGA, eFile/eServe, and eCharging

SELECTION TECHNIQUE: Your training and experience will be rated based on the required application material submitted and the top-scoring candidates will be forwarded to the hiring department for further consideration.

HOURS / DAYS: Mondays through Fridays; 8:00 a.m. to 4:30 p.m. Work schedules (hours and days) and location are subject to change based on department needs.

ANTICIPATED HIRING RATE: $31.74 - $43.30 hourly

E-Verify Participation: Washington County participates in the federal E-Verify program. This means that Washington County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Washington County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9.

E- Verify Participation Poster (https://web1.co.washington.mn.us/NeoGovNotices/HR/2024/E-Verify_Participation_Poster_Eng_Es.pdf) (Download PDF reader) (https://get.adobe.com/reader/) (Download PDF reader) (https://get.adobe.com/reader/)

Right to work Poster (Download PDF reader) (https://get.adobe.com/reader/) (Download PDF reader) (https://get.adobe.com/reader/)

JOB SUMMARY

Reporting to the Administrative Services Manager, the Office Supervisor is responsible for the work flow in the office and supervises legal assistants, senior legal assistants, paralegals, and front desk staff. The Office Supervisor also works with attorneys as a legal assistant. This is an entry level supervisory position responsible for staff involved in office and technical support work.

EMPLOYMENT CRITERIA

MINIMUM QUALIFICATIONS: The Office Supervisor – County Attorney's Office requires completion of an Associate's Degree in paralegal, business administration, criminal justice or a related field and three years of experience as a legal assistant or paralegal, or equivalent. A notary public licensure is required. Testing every two years to use the Bureau of Criminal Apprehension database is required. A background check is required.

CORE COMPETENCIES, JOB SPECIFIC KNOWLEDGE, SKILLS AND ABILITIES REQUIRED FOR SUCCESSFUL JOB PERFORMANCE

Core Competencies (http://www.co.washington.mn.us/DocumentCenter/View/5174) outline essential business and professional traits necessary to perform this job.

• Demonstrates knowledge of legal terminology, legal office procedures, practices and regulations;

• Demonstrates knowledge of proper formats to prepare legal forms and documents;

• Demonstrates knowledge of Department and Division operations and the ability to clearly explain operating policies and procedures to others;

• Demonstrates ability to be a strong leader

• Demonstrates the ability to maintain confidentiality of private or protected data;

• Demonstrates ability to type at least sixty words per minute and the ability to edit work for accurate spelling and grammar usage.

DUTIES & RESPONSIBILITIES

Coordinates office operations and processes:

• Develops, modifies, recommends, and adheres to policies and procedures;

• Monitors changes to state and federal laws that require changes to existing policies and procedures;

• Makes changes to processes in response to changes made by Court Administration or other departments;

• Discusses continuous improvement of work flow and procedures at monthly meetings;

• Troubleshoots how to get systems and processes to work together to produce desired results.

Supervise office support staff members:

• Serves as the primary contact for legal support services and the front desk staff and responds to concerns; responds to technical questions from legal assistants, paralegals and front desk staff;

• Recommends individuals to hire to fill office support positions;

• Orients new office support staff; coordinates training programs for office support staff;

• Assigns work to staff;

• Conducts performance reviews; motivates staff to perform well; investigates allegations or suspicion of employee misconduct, makes disciplinary recommendations;

• Responds to staff's personnel issues.

Completes legal assistant duties for County Attorneys:

• Prepares legal documents; notarizes various documents for court filings;

• Utilize, update and maintain databases and calendars such as the Bureau of Criminal Apprehension, MP5, e-charging, PRISM, and the Minnesota Court Information System (MNCIS);

• Assist the public, law enforcement, attorneys, agencies or other county employees by responding to questions;

• Processes documents for people in custody quickly.

Serve on a number of committees including the safety committee.

Perform other duties as assigned.

WORK ENVIRONMENT

Work is sedentary in nature and involves sitting most of the time though about 30% of the time is spent doing tasks that require standing such as filing, scanning, faxing, and copying. Physical effort is light for the majority of work with lifting or carrying limited to 25 pounds intermittently. The job requires wrist and finger manipulation to file documents, compile documents, use a calculator, and use a computer to type documents or enter data. Work requires the ability to receive detailed information through oral communication and to convey detailed or important spoken instructions to individuals. There is some pressure associated with dealing with individuals who are disgruntled or whose behavior is not predictable, with meeting deadlines for cases, and with getting systems and processes to flow smoothly.

Most work is performed in a normal climate controlled office environment. The noise level is moderate and lighting is adequate. About three times per year, nonprofessional attire is required to review, move or store documents in a dusty storage area.

Additional physical/mental requirements that occur may not be listed above, but are inherent in performing the position's essential functions.

This job description is intended to describe the kinds of tasks and level of work difficulty being performed by people assigned to this classification. The list of responsibilities is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The County retains the discretion to add or change the contents of this job description at any time.

Washington County offers a comprehensive benefit package (https://web1.co.washington.mn.us/NeoGovNotices/SHR/2022/Employee_Benefits.pdf) including paid time off, holidays, medical, dental, vision, life and long-term disability insurance.

For a more detailed overview of our Supervisors benefit package, click here (https://www.co.washington.mn.us/DocumentCenter/View/50336/Supervisors-Association-Benefit-Synopsis-PDF) .

01

This position requires completion of an Associate's Degree in paralegal, business administration, criminal justice or a related field and three years of experience as a legal assistant or paralegal, or equivalent. A notary public licensure is required. Testing every two years to use the Bureau of Criminal Apprehension database is required.

• Yes

• No

  02

  How many years of supervisory experience do you have?

• None

• Less than 1 year

• 1 -2 years

• 3-4 years

• 5+ years

  03

  How many years of previous work experience do you have in a public sector law office?

• None

• Less than 1 year

• 1 - 2 years

• 3-4 years

• 5+ years

  04

  How many years of previous work experience do you have in a Civil, Family or Juvenile Law Office?

• None

• Less than 1 year

• 1 -2 years

• 3-4 years

• 5+ years

  05

  Do you have experience with the dissemination and storage of digital evidence?

• Yes

• No

  06

  If you answered "Yes" to the above question, you must provide a brief summary of your experience and the name of the employer(s) where you gained that experience. (If you answered "No" to the above question, enter "NA" in the text box.)

  07

  Do you have experience with digital technology programs such as Axon/Evidence.com?

• Yes

• No

  08

  If you answered "Yes" to the above question, you must provide a brief summary of your experience and the name of the employer(s) where you gained that experience. (If you answered "No" to the above question, enter "NA" in the text box.)

  09

  Do you have experience with preparation of case filings for appellate matters?

• Yes

• No

  10

  If you answered "Yes" to the above question, you must provide a brief summary of your experience and the name of the employer(s) where you gained that experience. (If you answered "No" to the above question, enter "NA" in the text box.)

  11

  Do you have experience with State systems including MNDES, MGA, eFile/eServe, and eCharging?

• Yes

• No

  12

  If you answered "Yes" to the above question, you must provide a brief summary of your experience and the name of the employer(s) where you gained that experience. (If you answered "No" to the above question, enter "NA" in the text box.)

  Required Question

Agency

Washington County (MN)

Address

14949 62nd Street North Stillwater, Minnesota, 55082

Phone

651-430-6081

Website

http://www.co.washington.mn.us

Apply

Please verify your email address Verify Email