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Administrative Assistant (Part-time) Health & Exercise Science Description JOB SUMMARY: The primary purpose of this position is to provide administrative support to the Health & Exercise Science (HES) department and faculty. Employment Type: Part-time (.23 FTE), Non-exempt (Hourly), Non-Benefits Eligible Schedule: 10hpw/40wpy (academic year), 6hpw/12wpy (summer) MAIN RESPONSIBILITIES: Manage the HES Office and Academic Spaces Order/purchase office supplies, create and print door signs and schedules, administer HES promotional communications and materials, facilitate department event planning, and attend department meetings Serve as the HES Office main point of contact Supervision Assign student workers daily/weekly tasks and oversee their activities Approve student worker and Teaching Assistant (TA) timesheets Departmental Budget Reconcile all receipts with Wells Fargo every month Process invoices, requests for payment, purchase orders, or interdepartmental transfers Travel & Visitors Help with travel arrangements, itineraries, and reservations for faculty, staff, prospective employees, or campus visitors. All other duties as assigned. Prerequisites MINIMUM QUALIFICATIONS: High school degree or equivalent Strong oral and written communication skills Strong organizational and office management skills Experience managing and/or tracking a budget Proficient in Word, Excel, and Google products (Gmail, Calendar, Docs, Sheets, etc) Application Procedures: To apply for this position, please continue the process on our website, https://gustavus.edu/humanresources/employment to complete the online application and submit a resume, if available. Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, gender identity, or veteran status in its education or employment programs or activities. Click on the following https://gustavus.edu/president/pcdei/to learn more about Gustavus's campus-wide commitment to diversity, equity, and inclusion. Gustavus Adolphus College is one of the nation's leading private liberal arts colleges serving over 2,000 students. The College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Known for its strong science, writing, music, athletics, study-away, and service-learning programs, Gustavus is located on a scenic 340-acre hill in St. Peter, Minnesota only one hour southwest of the Twin Cities. Contact Aaron Banks | abanks@gustavus.edu | tel:507-933-7616 Posted: Wed Sep 11, 2024 To apply, visit https://apptrkr.com/5632427 Copyright 2024 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-6196bbed4df8da4dbd69cc6a93e55fa0