Job Information
State of Minnesota Professional Technical (PT) Contracts Coordinator - State Program Administrator Senior in St. Paul, Minnesota
Working Title: Professional Technical (PT) Contracts Coordinator
Job Class: State Program Administrator Senior
Agency: Housing Finance Agency
Job ID : 77115
Location : St. Paul
Telework Eligible : Yes, with intermittent trips to the office and other work locations. Teleworking employees are required to live in Minnesota or in a state bordering Minnesota.
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 05/29/2024
Closing Date : 06/20/2024
Hiring Agency/Seniority Unit : Housing Finance Agency / Housing Finance-MAPE
Division/Unit : Human Resources Processing / Procurement and Contracting
Work Shift/Work Hours : Day
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $26.64 - $39.06 / hourly; $55,624 - $81,557 / annually
Classified Status : Classified
Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Minnesota Housing is hiring! We’re a mission-focused financial institution looking for a Professional Technical Contracts Coordinator in our centralized Procurement, Contracting and Grants Management Department. This position provides agency level coordination of contracting processes including the development, drafting, review, processing and oversight of professional technical solicitations, contracts, and Interagency Agreements. This position advises and provides oversight and direction to agency staff on procurement and contracting. It is also responsible for the development and implementation of related policies and procedures and providing training to agency staff.
This position is eligible for a hiring incentive of up to and including $5,000.
Essential Job Duties
Provide technical expertise and guidance to agency staff on development of professional technical Requests for Proposals (RFP) and other solicitations, contract negotiation, drafting, execution and contract management.
Serve as the Agency expert on effective and equitable procurement, professional technical services contracting processes, procedures, and requirements as set by state law, statutes, Executive Orders and agency policy.
Increase equity in procurement through the use of Targeted Group, Economically Disadvantaged and Veteran-Owned vendors.
Lead and perform procurement, selection, and contracting duties as well as address contract issues, contractor compliance and performance and provide solutions and direction to agency staff.
Review and approve professional technical services Requests for Proposals, contracts and amendments, Annual Plan Agreements, Interagency Agreements, master contracts and work order contracts, Equity Select contracts, and other related contracts to ensure compliance with State statutes, policies and procedures, Department of Administration’s Office of Procurement and Office of Equity in Procurement procedures and requirements.
Assist agency staff throughout the contract lifecycle by providing direction, guidance, tools and resources during the procurement, selection, and contracting phases for professional technical services to ensure all process, procedures and forms are properly implemented.
Provide direction, support, and oversight to agency staff and contractors/vendors on drafting contracts, amendments, RFPs, and other solicitations. This may include direct assistance with developing scope of work, deliverables, and outcomes, as well as drafting documents if needed to help ensure compliance and timely execution of contracts.
Develop, implement and lead continuous improvement of agency procurement and contracting policies, procedures and processes and train agency staff to ensure compliance.
Perform other duties as required.
Minimum Qualifications
To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.
Only applicants whose resumes clearly demonstrate fulfillment of each of these minimum qualifications will considered for this position.
Three (3) years of experience in procurement, developing or evaluating solicitations, and drafting contracts and contracts management. A Bachelor’s degree in Business, Public Policy or Administration, Federal Affairs or Project Management may substitute for one (1) year of professional experience OR a master’s degree in the above fields may substitute for eighteen (18) months.
Must currently have or obtain Authority for Local Purchase (ALP) certification from the Office of State Procurement within 90 days of hire.
Experience reading, comprehending, researching and analyzing statutes, policies, procedures and guidelines in order to interpret and apply these to individual circumstances.
Experience with procurement and contracting processes, principals and practices.
Experience preparing or managing Requests for Proposals (RFPs) or other solicitation process.
Experience procuring services including drafting, reviewing, interpreting and providing guidance on contracts.
Experience with project management, including leading processes with tight timelines, adjusting to changing priorities, strong organizational skills and attention to detail.
Preferred Qualifications
Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.
Experience with the State of Minnesota’s SWIFT (State-Wide Integrated Financial Tools) system.
Experience with public sector procurement and contracting processes.
Experience with professional technical contracts, interagency agreements and other contracts.
Experience with the Minnesota Department of Administration’s Office of Procurement and the Office of Equity in Procurement requirements, policies and procedures.
Physical Requirements
Requires moving office items such as file folders and small office tools.
Additional Requirements
Reference Checks.
Job related background checks.
Conflict of Interest Disclosure Form.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.