Job Information
State of Minnesota Cost Allocation Fiscal Analyst - Accounting Officer Principal in St. Paul, Minnesota
Working Title: Cost Allocation Fiscal Analyst
Job Class: Accounting Officer Principal
Agency: Human Services Dept
Job ID : 84347
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 02/24/2025
Closing Date : 03/03/2025
Hiring Agency/Seniority Unit : Human Services Dept / MAPE DHS Central Office
Division/Unit : DHS-Central Office / FOD Cost Allocation
Work Shift/Work Hours : Day Shift, 8:00am - 4:30pm
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $31.92 - $47.05 / hourly; $66,648 - $98,240 / annually
Classified Status : Classified
Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
* Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) (Within Minnesota or neighboring states) and flexible hours options are available for up to ten (10) days per pay period .*
As the Cost Allocation Fiscal Analyst, you will manage the agency-wide processes to charge staff salary costs and allocate administrative costs accurately, timely, and in compliance with federal and state regulations. In this position you will provide consultation, education, and troubleshooting to all Department of Human Services (DHS) divisions regarding federal cost allocation regulations and reporting requirements.
Responsibilities include but may not be limited to:
Manage the agency-wide supplemental time reporting process including quarterly employee federal certification and bi-weekly time tracking allocation to ensure payroll costs charged to federal awards are accurate, supported by quality supporting documentation, and meet federal requirements.
Serve a leadership role as a cost allocation expert and advisor for the various divisions and programs of the Agency and a team lead of the Budget and Cost Allocation work unit.
Lead the agency-wide quarterly cost allocation process to ensure that the federal shares of administrative costs are maximized, calculated, collected, distributed, and reported in compliance with all federal and state regulations.
Maintain Public Assistance Cost Allocation Plan (PACAP) supporting documentation and compile quarterly amendments for submission to the federal Health and Human Services, Cost Allocation Services.
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.
Three (3) years of professional accounting or financial experience.
Experience must demonstrate:
Skills sufficient to conduct complex calculations.
Working with cost allocation principles or indirect cost methodologies.
Familiarity with SWIFT or similar accounting system.
Skills and abilities to analyze complex financial and statistical data.
Leadership skills related to managing work loads for staff for a process with multiple steps.
A Bachelor’s degree in Accounting or Finance may substitute for one (1) year of experience.
OR
A Master’s degree in Accounting or Finance may substitute for two (2) year of experience.
Preferred Qualifications
Ability to work within tight and competing deadlines.
Ability to negotiate, facilitate, and handle difficult situations diplomatically.
Budgeting or Accounting experience with chart of accounts or structure funding codes.
Understanding of the DHS Cost Allocation process or the DHS Public Assistance Cost Allocation Plan.
Variety of experiences working effectively with others from different backgrounds and cultures.
Additional Requirements
REFERENCE/BACKGROUND CHECKS – DHS will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.