Job Information
Amgen Administrative Coordinator in South San Francisco, California
Join Amgen’s Mission of Serving Patients
At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.
Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.
Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.
Administrative Coordinator
What you will do
Let’s do this. Let’s change the world. Amgen is looking for a bright, organized, energetic and dependable administrative professional to join our team as an Administrative Coordinator supporting Amgen South San Francisco (ASF) and the ASF senior leadership team (SLT).
In this vital role, you’re at the heart of the team‘s business operations and activities, anticipating the needs of your managers and team members to help them stay focused and keeping your team moving forward. In addition to being organized, you possess the strong business judgment and communication skills to interact with a variety of teams across the organization.
The role of the Administrative Coordinator (AC) will be primarily responsible for supporting the ASF SLT in their duties of ensuring that all staff at the site are enabled to work effectively and fulfill Amgen’s mission to serve patients. This will involve a variety of complex administrative support activities; to assist in report generation as requested; to facilitate tracking of deliverables and timelines as directed; and to manage the coordination of meeting logistics and other duties as assigned. You are expected to maintain a regular on-site presence (at minimum a few days per week) to support team operations and event coordination. You would also provide on-site support during events, ensuring seamless execution and troubleshooting any issues real time.
Key responsibilities include:
Managing the ASF site calendars (Outlook)
Scheduling meetings and reserving conference rooms (Outlook)
Plan, coordinate, and execute internal and external events, ensuring alignment with site and company goals.
Manage event logistics, including venue selection, catering, audiovisual setup, and vendor coordination.
Managing departmental/site administrative files
Performing administrative duties as assigned
Maintaining distribution, contact and personnel lists
Coordinating mailings and courier/deliveries as needed
Managing the administrative aspects of relationships with outside experts and vendors
Provide backup support to additional department Administrative Coordinators as needed
Preparing agendas and action items as requested
What we expect of you
We are all different, yet we all use our unique contributions to serve patients. The meticulous professional we seek is a multi-tasker with these qualifications.
Basic Qualifications:
Associate’s degree and 2 years of Administrative experience
Or
High school diploma/GED and 4 years of Administrative experience
Preferred Qualifications:
Bachelor’s degree
Experience working in biopharma industry
5+ years of experience in an administrative support role supporting large teams at different levels
Strong background in event planning, with experience managing logistics, vendor coordination, and on-site execution.
Managing multiple calendars including coordination across multiple time zones
Excellent written, verbal, and presentation skills in communicating key business and clinical information
Advanced knowledge of MS Outlook, Teams, Excel, PowerPoint, Word (i.e. word processing, presentations, and spreadsheet skills) as well as Concur. Sharepoint, Learning Management Systems
Experience providing administrative support to remote staff
Outstanding organizational and interpersonal skills
Ability to work in a fast-paced, deadline-driven environment
Discretion in dealing with proprietary information
What you can expect from us
As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.
The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.
In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:
A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
Stock-based long-term incentives
Award-winning time-off plans
Flexible work models, including remote and hybrid work arrangements, where possible
Apply now
for a career that defies imagination
Objects in your future are closer than they appear. Join us.
careers.amgen.com
In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
Application deadline
Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.
As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.
Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.