Job Information
Robert Half Administrative Assistant Intermediate in South San Francisco, California
Description
Position: Executive Administrative Assistant (Contract)
Location: 101 McLellan Dr 1 South San Francisco California 94080
Type: 100% ONSITE
Hourly Pay: $40 per hour
Required Years of Experience: 5+ Years prior experience, Must have prior experience supporting multiple C Suite level Executive professionals in the financial / investment sector, MUST HAVE CONCUR experience
Job Description:
A successful Administrative Assistant possesses structure, attention to details, quality focus, high energy and flexibility in a fast-paced, deadline driven organization. In this role, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy, acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department’s activities and goals.
Support senior-level executives and investment bankers.
Proficient in word processing.
Arrange travel services and meetings for Executives.
Interacting with clients and employees
Strong calendar management skills and
Experience booking international travel
Role and Responsibilities:
Maintain complex and detailed calendars
Manage the coordination and logistics of both internal and external meetings
Arrange and coordinate complicated domestic and international travel
Manage and process expenses for manages
Screen incoming calls and determine the level of priority, while using caution in dispensing information
Organize all aspects for offsite conferences and external events, including catering and transportation
Process invoices and T& E expense claims for team members.
Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures.
Work cooperatively with the broader EA team, in positive partnership to support each other amongst coverage models.
Requirements
Required Qualifications:
Bachelor's and/or Master's degree
Proficiency with MS Excel, PowerPoint and CONCUR (MUST HAVE)
At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above
Tact and good judgment in confidential situations, and proven experience interacting with senior management
Strong interpersonal, written, and oral communication skills
Strong proficiency in Microsoft Office
Excellent telephone etiquette and ability to manage competing priorities
Investment banking experience is a plus
High degree of motivation, initiative, sense of urgency and professional demeanor
Ownership approach to all tasks; initiative and confidence to complete projects with limited supervision
Ability to multi-task, prioritize and organize
Strong attention to detail and focus on accuracy
Tact and discretion when dealing with confidential matters; experience interacting with senior management
Motivated by a collaborative environment and willing to go the extra mile
Partner with the assistant's team to ensure continuity of coverage for their respective groups
Strong PC skills (proficient knowledge of MS Outlook, Word, Excel, and PowerPoint)
Effective interpersonal skills
Please note that this is a contract position—there is no guarantee that this position will be extended past the end date or converted to permanent
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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