Think Beyond The Label Jobs

TITLE

Manager - Athletics

OPEN DATE

4/30/2024

FULL-TIME/PART-TIME

Full-Time

EXEMPT/NON-EXEMPT

Exempt

BARGAINING / NON-BARGAINING

Non-Bargaining

DIVISION

Venues Parks and Arts

LOCATION

Recreational Experiences

REPORTS TO

Director of Recreational Experiences

SCHEDULE

40 hours; Monday-Friday 8am-5pm. Schedule may vary, including nights and weekends based on department needs.

PAY RATE

Salary Range up to $60,500

DESCRIPTION

Salary range - Up to $60,500 per year

POSITION SUMMARY: Responsible for the oversight, coordination, and administration of a range of athletic and sports-related Venues Parks and Arts programming including competitive, instructive, and recreational activities for both adults and youth.

As a leader and employee of the City of South Bend, you are called upon to serve in a manner that supports Our Core Values: Excellence, Accountability, Innovation, Inclusion, and Empowerment as you carry out our primary employee expectations: Champion Values and Organizational Pride, Champion Operational Excellence, Make Sound Decisions, Embrace Coaching and Accountability, Communicate with Excellence, Value Diverse People and Perspectives, Embrace Personal Development, Exhibit a Positive Attitude and Own Your Health, Wellness and Safety

SCHEDULE:Monday - Friday 8am-5pm Schedule may vary, including nights and weekends based on department needs.

SUPERVISION EXERCISED: Responsible for overseeing supervision of staff. Ex: Athletic Field Maintenance/Zamboni, Softball Commissioner, Leeper Tennis Center Supervisor, Tennis Employees, Officials/Umpires, Volleyball Employees, Instructors, Etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Serve as a representative of the City of South Bend, demonstrating positive attitude and progressive actions through the display of professionalism, courtesy, and appropriate tact and discretion in all interactions
• Participates in the development, construction, maintenance and up-keep of VPA athletic facilities, ice rink, and fields.
• Cultivates athletic and sports-related programs, activities, and events offered across all VPA facilities and fields.
• Cultivates and manages partnership relationships with external/community stakeholders and other VPA divisions in the development, coordination, and implementation of athletic and sports-related programs, activities, and events.
• Coordinates the scheduling and rental of VPA athletic fields, including softball, baseball, football, soccer, basketball, tennis, volleyball, pickleball and others as requested.
• Knowledge of rules and regulations regarding various youth and adult athletic recreation activities, leagues, and tournaments.
• Analyzes trends and community needs in relation to athletic and sports-related programming and prepares long range plans to meet those needs.
• Develops athletic facilities, grounds maintenance and custodial standards; determines special user requirements; works with division staff to develop maintenance schedules based on user needs.
• Effectively recommends hire, trains, supervises and evaluates performance of athletic facilities staff.
• Reviews and approves employee timesheets and oversees scheduling.
• Establishes systems and methods for training, motivating, and supervising the work team and a system of communication and cooperation among staff.
• Oversees, supervises, and evaluates the Softball Commissioner and the entire softball program.
• Oversees, supervises, and evaluates the Leeper Tennis Center, facility, and programs.
• Oversees, supervises, and evaluates the Athletic Field Maintenance/Zamboni Staff and field/court rentals and schedules.
• Recruits and coordinates volunteer coaches.
• Responsible for completing/reviewing credit card transactions.
• Researches, prepares, and submits administrative reports as requested.
• Represents the department to outside stakehold rs, community groups, and organizations.
• Maintains equipment inventory. Purchases necessary equipment as needed for programs.
• Helps department maintain national accreditation.
• Oversees setup and utilization of specialized software for online program/event/league registration, customer relationship management, and data tracking/reporting.
• Responsible for updating and maintaining webpages on the departments website.
• Oversees marketing for athletic and sports-related programs, activities, and events.
• Handles the fiscal management of athletic programming, which includes preparation of an annual budget, maintaining account projects, submitting purchase orders, and direct pay.
• A commitment to support the City of South Bend Venues Parks and Arts mission: The mission: Inspire a more livable South Bend for all, connecting us to emotionally engaging experiences and to one another. Our primary focus areas include arts and culture, recreation, and public placemaking. The places we care for and the services and programs we offer have a significant impact on social equity, neighborhood and economic impact, health and wellness, and ecological stewardship.

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