Think Beyond The Label Jobs

At ICON, it’s our people that set us apart. Our diverse teams enable us to become a better partner to our customers and help us to fulfil our mission to advance and improve patients’ lives.

Our ‘Own It’ culture is driven by four key values that bring us together as individuals and set us apart as an organisation: Accountability & Delivery, Collaboration, Partnership and Integrity. We want to be the Clinical Research Organisation that delivers excellence to our clients and to patients at every touch-point. In short, to be the partner of choice in drug development.

That’s our vision. We’re driven by it. And we need talented people who share it.

If you’re as driven as we are, join us. You’ll be working in a dynamic and supportive environment, with some of the brightest and the friendliest people in the sector, and you’ll be helping shape an industry.

The role:

• Recognize, exemplify and adhere to ICON's values which centers around our commitment to People, Clients and Performance.

• As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs.

• Travel (approximately 10%) domestic and/or international.

• Manage projects in accordance with the Partnership Build Plan and in adherence with ICON SOPs, ICH GCP and appropriate regulations, and to liaise with other department managers as necessary to achieve this. "Projects" refers to partnership build and optimization projects.

• Manage partnership build / optimization consisting of high complexity/high-profile, global, full-service or defined service scope partnerships.

• Manage the project team and the overall process of planning, scheduling and controlling the partnership build / optimization activities to support client program objectives, goals and timelines.

Project Management

• Create, execute, maintain a detailed project plan and revise as appropriate to meet changing needs and requirements.

• Create, finalize, monitor, and close out project charters (where applicable).

• Identify resources needed and assigns individual responsibilities.

• Manage day-to-day operational aspects of a project and scope.

• Review deliverables prepared by team before passing to client.

• Effectively apply IDS PM methodology and enforce project standards.

• Utilize risk management methodologies to identify risks and work with the team to develop appropriate mitigation plans. Anticipate and address issues before they become major problems.

• Ensure project documents are complete, current, and stored appropriately.

• Lead the process to document lessons learned and resultant recommendations for the project

Project Accounting

• Track and report individual hours on a weekly basis.

• Recognize and determine out of scope requests for approval or redirection

Stakeholder Management

• Prepare management reports and serve as management’s source for project updates on milestones, project schedule and key project issues and metrics. Ensure stakeholders have timely access to critical information.

Business Development/Commercial Awareness

• Participate in bid defense presentations.

• Effectively convey ICON capabilities relating to Project Management and related disciplines in both written and verbal business development discussions.

Communication

• Facilitate effective communication among all project-related parties.

• Effectively communicate information, both oral and written, in a manner that is clear, concise and understandable.

• Hold regular status meetings with project team both internal and external.

• Understand how to communicate difficult/sensitive information tactfully.

• Drive discussions on resolution of project issues; critically evaluate root cause and develop options for resolution; effectively communicate recommendation for resolution to stakeholders.

• Demonstrate conflict resolution capabilities: exhibit solution seeking behaviors and promote team building

Teamwork

• Manage roles and responsibilities within the project team, ensuring that each team member understands requirements for project deliverables as outlined within the scope of work

• Mitigate team conflict and communication problems. Works to ensure that all team members are aware of pending deliverables and assignments; the required resources are secured to complete deliverables on-time; provide options of resolution as problems/issues arise which could impact the timelines, and/or quality of the deliverables. Deliverables include, but are not limited to:

o Develop and maintain project tracking systems to ensure compliance with sponsor, regulatory and organization document requirements.

o Delivering a fit-for-purpose Partnership experience with all relevant partnership infrastructure elements and any relevant Operations Manuals / Playbooks in a sustainable manner

o Handovers of partnership maintenance activities to relevant Operations stakeholders

Leadership

• Motivate and leads across functional lines with little or no formal authority.

• Drive completion of cross functional partnership build / optimization deliverables

• Persuade others to make the best decisions through the use of data and experience.

• Communicate high expectations and performance standards and hold people accountable to those standards.

• Develop and coach team members.

• Apply knowledge of relationships and of the centers of authority and influence within the organization to ensure successful projects and positive interactions.

• Challenge others to develop as leaders while serving as a role model and mentor.

• Inspire team members to attain goals and pursue excellence.

• Identify opportunities for improvement and makes constructive suggestions for change.

• Manage the process of change effectively.

• Lead or participate in initiatives related to the development of cross functional and departmental continuous improvement initiatives as it relates to standards, training and quality.

Client Management

• Serve as an expert for Sponsors, especially as it relates to partnership build methodology and partnership optimization activities.

• Serve as a counterpart for relevant client partnership build interactions.

• Work with an Alliance / Relationship Lead and Partnership Operations Lead to Manage client expectations around partnership build and optimization activities and convey these expectations to the build team

• Communicate effectively with clients to identify needs and evaluate alternative business solutions.

Quality

• Monitor partnership build status to ensure a high quality standard is maintained throughout the project.

• Analyze department trends and identify opportunities for process improvement

Document Management

• Maintain the Partnership Build & Optimization Toolkit

• Work with the team to provide prompt and complete additions or updates to the Toolkit.

• Work with SMEs to document partnership operational processes

• Ensure clarity with documentation and role assignments for ongoing maintenance and partnership updates

Maintain confidentiality of management information as appropriate.

To undertake other reasonably related duties as may be assigned from time to time.

You will need:

• 4 year degree or equivalent combination of education & experience

• Minimum 2 years' in a project management role in the CRO or pharmaceutical setting

• Demonstrated ability to lead teams, large, global projects and manage all financial aspects of the study

• Subject Matter Expertise in process improvement, Six Sigma, and/or Change Management is preferred

• Ability to travel from time to time

• Fluent in English language - both written & verbal

Benefits of Working in ICON:

Our success depends on the quality of our people. That’s why we’ve made it a priority to build a culture that rewards high performance and nurtures talent.

We offer very competitive salary packages. And to keep them competitive, we regularly benchmark them against our competitors. Our annual bonuses reflect delivery of performance goals – both ours and yours.

We also provide a range of health-related benefits to employees and their families and offer competitive retirement plans – and related benefits such as life assurance – so you can save and plan with confidence for the years ahead.

But beyond the competitive salaries and comprehensive benefits, you’ll benefit from an environment where you are encouraged to fulfil your sense of purpose and drive lasting change.

ICON is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.