Job Information
Presbyterian Homes Project Assistant / Project Coordinator in SKOKIE, Illinois
Join the Presbyterian Homes Team! We are an independent, non-profit senior living care organization offering full continuum of care from independent and assisted living to skilled nursing and memory care at four luxury retirement communities. Presbyterian Homes has achieved national recognition and accreditation for senior living leadership and expertise. We were established in 1904 and have an excellent reputation for providing a wide range of living options to seniors to live every day as they wish. Our team members have consistently rated Presbyterian Homes as a great workplace in confidential engagement surveys.
Essential Functions
Maintains established procedures for the Department’s invoicing, pay applications, contracts, change orders, waivers, project set-up, etc.
Coordinates complete payment process between Department Staff, Accounting and Vendors.
Prepares project contracts and invoicing for approval and payment.
Liaison between contractors and the Facilities Management Department for payment processing.
Maintains files and systems for Facilities Management Department. Includes paper and electronic processing.
Establishes and maintains confidential files and other necessary data.
Prepares departmental correspondence as requested.
Processes incoming and outgoing mail.
Orders and maintains inventory of office supplies and equipment.
Assists in the organization of existing project files, drawings, records, contracts, and material samples within the department both physical and electronic.
Assist in developing and maintaining standard procedural documents, project reporting, and financial reporting.
Skills/Qualifications
High School Diploma or equivalent.
Bachelor’s Degree a plus.
3-5 years’ experience in project coordination and office management.
Ability to read, write and speak English proficiently
Working knowledge of small project scheduling, budget, and payment processing.
Good communication skills, detail orientated, able to coordinate multiple tasks with multiple team members.
Responsiveness to emails, phone calls, and requests by the department team, communities, and vendors.
Benefits:
Health Insurance: Medical, Dental Vision
Long-term Disability & Extended Illness Bank Program
Confidential employee assistance program
Generous Paid Time Off/PTO plan. It is a plan that rolls over year to year.
Employee lounges and meal discount program.
403(b) retirement plan with employer match and baseline
Scholarship programs including Tuition reimbursement
Citizenship Funding Program