Think Beyond The Label Jobs

Req #: 235314

Department: UWMedicine Finance Administration

Job Location Detail: Flexible Location / UW Tower

Posting Date: 06/07/2024

Closing Info: Open Until Filled

Salary: $7035 - $11432 per month

Shift: First Shift

Notes: As a UW employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2016/07/prostaff.pdf)

UW Medicine Finance Project Team has an outstanding opportunity for a FIXED DURATION Project Manager Work Schedule

• Full time for duration of assignment

• Remote Work Available

• Mon - Fri DEPARTMENT DESCRIPTION The UWM Finance project team serves to provide a structured foundation to effectively and efficiently manage incoming and active projects within our portfolio through re-usable standards and streamlined processes. Under the general guidance of the Senior Director of Finance Strategic Projects, the Project Manager (‘PM') is responsible for leading teams to deliver programs or projects that span across one or more business units. This includes managing resources, schedules, financials, and approach throughout the full project life cycle. This also includes management of issues, risks, and project change requests to ensure successful and on-time project delivery. The PM serves as a coach and mentor to others performing project management duties to help ensure on-time, on-budget delivery of more operational work and in compliance with standards. This position also contributes to further development of these standards.

This role will lead technical, functional, and strategic projects. The initial focus of the role will be on technical projects including managing the twice a year Workday upgrades for UWM, leading teams working on efforts to stabilize Workday and rolling out technical solutions within UWM Finance to better manage work and automate workflows. Workday related projects involve interactions with many teams within UWM Finance, the UWM Health System and technical and functional teams across campus. Technical projects require a knowledge of the system development/implementation life cycle including requirements gathering, designing and building, testing, cutover, go-live support, etc. Other types of projects this role will manage include organizational change initiatives, efficiency initiatives, data analytic initiatives, and other strategic initiatives within UWM Finance or health system wide initiative with a significant Finance component. This position must exercise discretion, independent judgment, and self-direction in the responsibilities called for. The position may provide access to restricted or confidential information including: employee and patient information, medical center strategic plans and initiatives, financial information or other sensitive materials and information. The PM should access and use the minimum necessary employee and organization information to perform job responsibilities and duties and only for authorized purposes.

The PM works closely with user representatives, other Finance teams, operations staff, and other project team members to initiate projects; analyzes business processes and data; facilitates user requirements; plans and directs configuration and functional testing; develops and maintains project plans, schedules, and other project management documents; plans and directs project implementation work; and supports the operational departments to improve associated systems. The PM also communicates responsibilities and expectations to team members; manages schedule, scope, and budget; identifies and manages project issues, risks and decisions; ensures quality project deliverables and outcomes; and manages integration and consistency of all components of projects. The system environment within UW Medicine includes multiple departmental systems, stand-alone and interfaced to multiple clinical and non-clinical data repositories. An understanding of the systems and their integration with assigned projects is critical to the PM's success. Some of these core Finance systems like Workday, are managed by teams outside of UWM. Frequent interaction with these support and business teams within UW IT, UW Central Finance and other teams across campus will be required.

PRIMARY JOB RESPONSIBILITIES Project Leadership • Manage a portfolio of complex initiatives that span one or multiple lines of business. • Full project life cycle ownership: successful project delivery will include full implementation from initiation to deployment for one major or several minor initiatives simultaneously. • Develop project charters, scope documents, RAID logs, and other project documentation in support of the project. • Manage all aspects of multiple related projects to ensure the overall program is aligned to and directly supports the achievement of strategic objectives. • Report on project success criteria results, metrics, test and deployment management activities. • Prepare estimates and detailed project plan for all phases of the project. • Procure adequate resources to achieve project objectives in planned timeframes. • Manage the day-to-day project activities and resources and chair the project management team meetings. • Participate in establishing practices, templates, policies, tools, and partnerships to expand and mature these capabilities for the organization. • Provide status reporting regarding project milestones, deliverable, dependencies, risks and issues, communicating across leadership. • Manage project scope and changes. • Act as an internal quality control check for the project. • Manage ongoing quality control and participate in quality issue resolution. • Define the Statement of Work and Specifications for the requested goods and services. • Develop and manage all aspects of project and program engagement from planning, external vendor relationships, communications, resources, budget, change, risks and issues. • Monitor, track and control outcomes to resolve issues, conflicts, dependencies, and critical path deliverables. • Set and continually manage project and program expectations while delegating and managing deliverable with project team members and stakeholders. • Develop and deliver progress reports, proposals, requirements documentation and presentations to various audiences, including project team, sponsors, CFO, and key stakeholders. • Determine the frequency and content of status reports from the project and program teams, analyze results, and troubleshoot problem areas. • Define success criteria and disseminate them to involved parties throughout project and program life cycle. • Extensive understanding of project and program management principles, methods, and techniques. • Ensure that projects and programs are proceeding according to scope, schedule, budget, and quality standards. • Continue professional development to keep abreast of emerging technologies, methods, and best practices. • Establish practices, templates, policies, tools, and partnerships to expand and mature these capabilities for the organization.

Strategy • Continually monitor and suggest changes to processes, tools, policies to make management of projects more efficient • Understand interdependencies between technology, operations, and business needs to help team(s) achieve organizational goals/objectives. • Participate and/or drive feasibility studies, vendor selections, and proposals for evaluation by appropriate key stakeholders. • Demonstrate a functional acumen to support how solutions will address client goals while maintaining alignment with industry best practices. • Identify and develop trusted adviser relationship with project and program stakeholders, sponsors, and University stakeholders. • Develop and execute an efficient internal communication strategy for ensuring communication with all levels of management within the team. Deliver appropriate and effective executive level communication. REQUIRED QUALIFICATIONS • Bachelor’s degree in a healthcare oriented profession, a technology field, a business-related field, or other discipline that demonstrates analytical or communications abilities • 4+ years' experience serving in a project team leadership role with responsibility for managing vendor-packaged software deployment projects and/or process improvement projects • 4+ years' experience effectively working with multiple, diverse stakeholders in a complex project environment • 4+ years' experience managing project work and/or work of others within an established standard project lifecycle framework • 4+ years proven experience in a project leadership role with progressively complicated projects • Experience utilizing common project management tools such as MS Project, Smartsheet, etc. to manage projects (Smartsheet, preferred) • Demonstrated experience leading, motivating, and managing various project and program team sizes, including internal and external resources, while holding all teams accountable for performance • Demonstrated experience effectively working with multiple, diverse stakeholders in a complex project environment within a cross-functional matrix environment • Demonstrated experience managing project work and/or work of others within an established standard project lifecycle framework • Experience working as a Project Manager within a Project Management Office that has a standard set of project tools and templates • Strong experience presenting to executive sponsors and demonstrated communication skills; both written and oral with technical and non-technical staff, all levels of management • Strong experience in successfully leading projects and programs to on-time, on-schedule and within budget close • Experience negotiating vendor contracts • Experience drafting and submitting budget proposals and recommending subsequent budget changes where necessary • Experience maintaining relationships by engaging business leaders to establish credibility, solve problems, build consensus, and achieve objectives • Experience influencing and gaining buy-in from executive sponsors, team members, stakeholders and peers • Experience researching best practices within and outside the organization to establish benchmark data and using continuous process improvement disciplines to achieve results

• Equivalent education/experience may substitute for minimum qualifications except when there are legal requirements such as licenses/certification/registration. ABOUT UW MEDICINE – A HIGHER DEGREE OF HEALTHCARE UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

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University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.