Job Information
Sarasota County Government Administrative Specialist II - Libraries and Historical Resources in Sarasota, Florida
Department:
Libraries & Historical Resources
Start Here. Grow Here. Stay Here.
Are you tech savvy with knowledge of finance, spreadsheets and a strong organizational ability? Our Libraries and Historical Resources department is in need of an Administrative Specialist II that can thrive in a team environment. The ideal candidate can adapt to various duties and can respond appropriately to controversial or sensitive issues. This position starts out paying $21.63 - $22.50, based upon experience, benefits begin within 60 days of hire, and there are numerous opportunities for growth and advancement. If you are skilled with communication, apply today and take the first step towards a lasting career!
About the Position
In this role you will be responsible for invoice approval, purchase orders, fund accounting and the administration of standing orders and subscriptions for library materials. Examples of job assignments can be found below.
Collection Development/Maintenance
Place subscription and standing orders, monitor status, request quotes and generate reports as needed.
Research, analyze and provide status updates on subscriptions and standing orders.
Research alternative vendors to ensure fiscal responsibility.
Monitor and report expenditures for standing orders and serials accounts, creating database order records for standing orders.
Finance
Monitor and maintain fund account records in County financial database.
Verify and approve invoices for assigned Purchase Order areas.
Act as Purchase Card Administrator for selected areas.
Prepare Purchase orders, waivers, verify and upload Certificate of Insurance.
Participate in materials receipt invoice posting.
Attend annual cash management training and assist in all areas of business unit cash management as required.
Administration
Participate in or manage special non-routine projects, resolve problems and situations.
Manage and update Libraries and Historical Resources personnel emergency contact information.
Prepare monthly, quarterly, and annual statistical reporting.
Customer Service
Develop and implement standards of service that ensure the prompt and efficient resolution of each inquiry by internal and external customers, delivered with the utmost respect and courtesy.
Represent Sarasota County to library users.
Monitor customer service requests to ensure standards of excellence.
Identify and solve administrative and management issues which hinder effective operations.
Meet with vendors and customers.
Staff Development
Serve as a member or Team Leader in assigned specials projects.
Participate in cross training in other sections and aids in cross training in his/her section.
Provide opportunities for continuing professional development of self and others, especially in acquiring relevant understanding and skills.
About the Schedule
Work Hours:
Full-Time, 40 hours per week.
Monday - Friday, 8:00 a.m. to 5:00 p.m.
About You
Minimum Qualifications:
High School diploma or equivalent education.
2 - 5 years of clerical, secretarial, and computer experience.
Relevant college credit may substitute on a year-per-year basis for required work experience.
Subject to Passing Substance Screening: This position is subject to passing a pre-employment substance screening. An applicant who fails to pass a required drug screening test shall be disqualified from employment in any class for a period of five (5) years.
About Everything Else
Starting Pay Range: $21.63 - $22.50, based upon experience.
Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).
If you are selected to join our team, you will need to present the following items on your first day:
- I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
- If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)
- U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)
Benefits:
Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! C hoose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!
For more information about employee benefits, please click this link or visit SCGov.net (https://www.scgov.net/government/human-resources/employee-health-and-benefits) for additional information.
Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations.
Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)
A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.
We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.
Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally.
A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.
Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).
Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.
Do you like leaving things better than you found them? We serve the greater good! Our team is here to make Sarasota the premier community to live, work and play!
Sarasota has 37 miles of award-winning beaches, over 80 parks and 100 golf courses, and is known as the cultural capital of Florida with museums of art, theaters, an aquarium, botanical gardens and the annual international film festival. Unsurpassed beauty, rich cultural offering, diverse educational opportunities, wide-ranging recreational possibilities make Sarasota a great place to live and work!
We believe in work-life balance with a generous leave plan.
“US News & World Report: Sarasota is No. 1 in Florida and No. 18 in the country for best place to live.”
We need YOU to help create wonderful experiences for residents and vacationing guests enjoying Sarasota! Apply today!