Job Information
Texas State University Administrative Assistant III in San Marcos, Texas
Posting Information
Posting Number2024558
Posting/Functional TitleAdministrative Assistant III
University Pay Plan TitleAdministrative Asst III
LocationSan Marcos
DepartmentVP for Information Technology
Recruitment TypeOpen to All
Job TypeFull-Time
Funding SourcePermanent
Monthly Salary$2,916.67 - $3,919.83
Job CategoryNon-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
A strong work ethic including dependability, reliability, ability to take initiative, and problem-solving skills.
Strong oral and written communication skills. Ability to effectively communicate with a variety of audiences to convey information accurately and clearly.
Evidence of strong organizational and time management skills with the ability to work independently and manage priorities, as well as participate effectively and collaboratively as a team member.
Strong attention to detail and proofreading skills to ensure accuracy.
Proficient with various software and productivity tools (Microsoft Office applications, Adobe, copier, scanner, etc.).
Ability to forge and sustain effective and productive working relationships between various members of teams and work groups, interacting with colleagues in a courteous manner, using good judgement and initiative to support overall goals.
Ability to prioritize, multitask, and maintain focus while dealing with frequent interruptions.
At least 2 years of experience in an administrative office setting.
High school diploma or GED .
Preferred Qualifications
Bachelor’s degree.
Experience in a higher education environment.
Knowledge of Texas State University policies and procedures.
Experience in an executive level office.
Job Description
Our office seeks a creative, organized, and dependable administrative professional with excellent interpersonal and technological skills to provide timely administrative support. The Administrative Assistant III provides daily administrative and operational support for the Office of the Vice President for Information Technology and its organizational units. This position maintains efficient and organized operations of the VPIT front office and provides excellent customer service and reliable support. Additionally, this position monitors, tracks, and communicates deadlines and other information; maintains logs and coordinates equipment inventory; collaborates and communicates with other offices/constituents on a variety of matters; prepares correspondence, documents, forms, travel and purchase requisitions; coordinates logistics for meetings and performs event management duties. The Administrative Assistant III role requires someone who can think quickly on their feet, multitask, pay close attention to detail, and maintain a positive and friendly demeanor while working in a professional environment.
Job Duties
Manage routine and efficient operation of the VPIT front office, including ensuring that the office is opened and closed at set times; answer and screen calls, visitors, and mail; provide information and assistance to requests for information.
Monitor and respond to office e-mail accounts and inquiries.
Schedule, organize, and plan for meetings and events; prepare agendas and meeting materials; assist with managing various calendars.
Monitor and communicate timelines and deadlines to ensure they are met and communicate changes to appropriate individuals.
Investigate and answer inquiries and aid in resolving issues.
Assist in composing and proofreading various documents and correspondence.
Develop and maintain office files and logs to ensure accurate information; document processes and keep them current.
Manage filing system in accordance with University records retention rules.
Safeguard confidential information exercising judgement and discretion.
Oversee student worker(s) including schedule coordination, training, and daily assignments.
Prepare and submit travel documents and purchase requisitions; verify documents for accuracy.
Coordinate arrangements for division-wide events including planning, room reservations, and event set up/clean up.
Interact with senior administrative offices.
Perform other duties as assigned.
Additional Information to Applicants
Job Open Date06/14/2024
Job Close Date (posting closes at midnight)06/28/2024
Open Until FilledNo
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting NoticesYou will be required to electronically attach a resume and cover letter to your application.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
Quick Linkhttps://jobs.hr.txstate.edu/postings/47248
Applicant Document