Job Information
Robert Half Administrative Assistant in San Diego, California
Description
We are seeking a proactive and detail-oriented Administrative Assistant to join our team. If you thrive in a fast-paced environment, have a keen eye for organization, and are eager to contribute to the success of a construction company, we invite you to apply. As an Administrative Assistant in a construction setting, you will play a crucial role in supporting day-to-day operations and maintaining efficient administrative processes. This position requires a candidate with strong organizational skills, excellent communication abilities, and the ability to collaborate effectively with various teams within the company.
Key Responsibilities:
Office Coordination:
Manage front desk operations, including answering phones, welcoming visitors, and ensuring a tidy reception area.
Coordinate meetings, appointments, and conference room bookings.
Document Management:
Organize and maintain project documentation, contracts, and other construction-related paperwork.
Assist in document preparation, formatting, and proofreading.
Communication:
Facilitate effective communication between office staff, project managers, and field personnel.
Handle incoming calls, emails, and inquiries in a professional and timely manner.
Vendor and Client Relations:
Assist in managing relationships with vendors, suppliers, and clients.
Coordinate deliveries, process invoices, and maintain accurate records.
Project Support:
Provide administrative support to project managers, including scheduling, travel arrangements, and reporting.
Assist in the preparation of project-related documents and presentations.
Requirements
Qualifications:
Proven experience as an administrative assistant, preferably in the construction or related industry.
Strong organizational and multitasking skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent written and verbal communication skills.
Familiarity with construction terminology and processes is advantageous.
Education and Experience:
High school diploma or equivalent; additional education in office administration or a related field is a plus.
Previous experience in a construction company or similar setting is preferred.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .