Job Information
City of Salisbury Office Administrator in Salisbury, Maryland
OFFICE ADMINISTRATOR $38,427 - $45,767
Supports the Wastewater Treatment Plant by performing high-level administrative support, financial functions, and data entry. Prepares correspondences, payroll, maintains employee and department records, and answers and directs telephone calls. Maintains office equipment and plans and implements office systems, layout, and equipment procedures. Preforms other duties as assigned.
Duties and Responsibilities
Administrative Management: Performs administrative duties to include maintain and tracking department records, payroll, and purchasing.
Maintains employee records and department records, MUNIS, and inputs Department payroll. Prepares Department correspondence. Answers and directs telephone calls. Screens and distribute mail. Review and approve supply requisitions. Update organizational memberships. Maintains office equipment. Develops and maintains office filing system and office procedures. Defines procedures for record retention. Plans and implements office systems, layout, and equipment procedures. Keeps informed on current department practices by attending workshops and educational programs or reading specialized literature.
Skills Proficiency/Strategic Planning: Have knowledge of principles and practices of personnel administration as well as, effectively and efficiently organize and track department records.
Excellent organizational and interpersonal skills including written and verbal communication skills Maintain a high level of confidentiality and have the ability to establish and maintain effective working relationships. Knowledge of Microsoft Office Suite, the Internet, e-mailing systems, and other relevant software or accounting packages. Working knowledge of City policies and procedures.
Leadership/Team Leader: Provides guidance and oversight to employees by communicating information and explaining policies.
Ability to handle situations and maintain a high degree of confidentiality. Excellent time management, organizational interpersonal skills. Provides direction, and assists in resolving problems encountered. Collaborates with the Water Works Director, as well as other City departments.
Stewardship/Financial: Assists Wastewater Treatment Superintendent with managing budget within established guidelines.
Participates in the managing of department budget. Monitors and reviews expenditures within the budget and keeps Wastewater Treatment Superintendent informed.
Development/Leadership Development: Support internal and external Wastewater Treatment Plant related inquiries.
Serve as point of contact with employees and vendors and assist with their requests. Work on improving leadership skills by attending relevant meetings and trainings.
Performance Expectations
Communication: Articulates thoughts and ideas clearly and effectively to exchange information. Listens to others and provides useful feedback. Work Ethic: Demonstrates personal accountability, effective work habits, integrity and ethical behavior. Teamwork: Works well as a part of a team through respectful and collaborative relationships with colleagues, customers, affiliates and stakeholder groups. Problem-Solving: Improves, designs, refines, finds and invents criteria to combine in order to resolve problems. This combines creative and critical thinking. Initiative: Takes charge before others do and/or without being instructed.
Education and Experience
Associates Degree At least one year related experience in secretarial work, or equivalent training, education, and/or experience.
Physical Requirements
Work requires no unusual demand of physical effort. Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices or meeting and training rooms, e.g., use of safe work place practices with office equipment, avoidance f trips and falls, and observance of fire and building safety regulations.
The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.