Job Information
Alexandria Real Estate Equities, Inc Asset Services Coordinator in Research Triangle Park, North Carolina
Asset Services Coordinator
Location Research Triangle, NC
Job Function Asset Services
Employment Status Regular, Full-Time, Non-Exempt
Apply Now (https://phe.tbe.taleo.net/phe03/ats/careers/v2/applyRequisition?org=ALEXANDRIARE&cws=40&rid=1292)
As a critical member of our Asset Services team, you would contribute directly to the success of our tenants and their scientific discoveries by providing white-glove services to the tenants, supporting our facilities team, and collaborating with building staff and other stakeholders.
Essential Duties and Responsibilities:
Administration
Provide assistance with the host of amenities including but not limited to: restaurants, fitness centers, conferencing spaces, event spaces, organic gardens, memberships, etc.
Initiate tenant notification letters and e-mails as needed
Assist Asset Services Team with special projects
Assist in planning all tenant events, parties, gifts
Assist in annual budget preparation and annual CAM reconciliations
Track and follow up on tenant receivables and prepare weekly reports
Maintain budget tracking spreadsheet
Assist facilities team on all aspects of maintenance
Redirect and prioritize work requests including entering tenant work orders in the Angus work order system. Responsible for the Angus close out of both tenant requests and PM work orders
Follow up with tenants to ensure satisfaction with tenant work requests
Participate in site operating meetings
Responsible for drafting and sending distribution email blasts to tenants
Responsible for distributing and maintaining the tenant welcome package for the site
Contract Administration
Participate in bid process when searching for new vendors
Manage all service contract requests and renewals
Track contracts with pending signatures
Maintain spreadsheets to track all current contracts in region
Maintain current and complete certificate of insurance for all tenants and all vendors
Review all limits, coverage types, expirations and additional insured for compliance
Accounts Payable
Manage and draft purchase orders and track for signature
Match purchase orders to invoices, code and obtain Manager’s approval
Research invoices in Nexus when necessary and follow up with inquiries from vendors
Audit open purchase orders on a monthly basis
Prepare utility cost/consumption reports when necessary. Manage utility accounts in Measurbl
Qualifications and Experience:
Bachelor’s degree in Business, Accounting, or Finance preferred
1 - 3 years of experience in property management, real estate, event management and/or hospitality field preferred
Strong accounting background and familiarity with lease provisions and lease administration a plus
Proficient in MS Office (Word, Excel, PowerPoint, Outlook) a must
Experience in Angus and JDE a plus
Client service-oriented attitude a must
Excellent verbal and written communication skills
Willingness to work as part of a team and support the team
Desire to pursue career in commercial real estate industry a plus
Alexandria wouldn’t be the company we are without our incredible people, and we are pleased to provide the following industry-leading and comprehensive benefits:
100% company-paid premiums (top-tier health, dental, and vision plan for you and your family)
Generous 401(k) profit sharing plan
Ample paid vacation, sick, and holiday time
Paid parental leave
Generous rewards and recognitions
Charitable gift matching
Annual paid time off for volunteering
Wellness and fitness incentives
Mentoring and career development opportunities
Life insurance, disability plans, and an Employee Assistance Program
Alexandria Real Estate Equities, Inc. (NYSE: ARE), an S&P 500® company, is a best-in-class, mission-driven life science REIT making a positive and lasting impact on the world. As the pioneer of the life science real estate niche since our founding in 1994, Alexandria is the preeminent and longest-tenured owner, operator, and developer of collaborative life science mega campuses in AAA innovation cluster locations, including Greater Boston, the San Francisco Bay Area, San Diego, Seattle, Maryland, Research Triangle, and New York City. Alexandria has a longstanding and proven track record of developing Class A/A+ properties clustered in mega campuses that provide our innovative tenants with highly dynamic and collaborative environments that enhance their ability to successfully recruit and retain world-class talent and inspire productivity, efficiency, creativity, and success. Alexandria also provides strategic capital to transformative life science companies through our venture capital platform, Alexandria Venture Investments. For more information, please visit www.are.com .
The Company is an equal opportunity employer and considers all qualified applicants without regard to race, color, religion, creed, sex, gender, gender identity, gender expression, pregnancy, childbirth, breastfeeding, or related medical conditions, marital status, registered domestic partner status, family-care status, veteran status, military status, age, national origin or ancestry, physical or mental disability, medical condition, genetic information, sexual orientation, or any other category protected by applicable federal, state, or local law or ordinance.