Job Information
International Rescue Committee Supply Chain Officer, Occupied Palestinian Territories: in Ramallah, Palestine
Requisition ID: req51277
Job Title: Supply Chain Officer, Occupied Palestinian Territories:
Sector: Supply Chain
Employment Category: Fixed Term
Employment Type: Full-Time
Open to Expatriates: No
Location: Ramallah, occupied Palestinian Territory (oPT)
Work Arrangement:In-person
Job Description
The IRC began planning to reopen an oPt country program in mid-2022 and launched an emergency response in Gaza in October 2023. The organization supports a network of local partners in both Gaza and the West Bank to sustain critical health, protection, food security, cash, education, and early childhood development interventions. The IRC also deploys emergency medical teams to provide a surge clinical capacity in hospitals and other health facilities.
The IRC is working to scale its emergency response while simultaneously building a longer-term oPt country program. This effort is being jointly managed by the Emergencies and Humanitarian Action Unit (EHAU) and the Middle East and North Africa (MENA) region, to eventually transition the country program fully under the MENA region.
Job Overview/Summary
Reporting to the Deputy Director of Operations based in Amman, the Supply Chain Officer is responsible for ensuring that all logistics activities and procurements are done on time without compromising known IRC standards. The position holder will procure Program supplies, services, and equipment, ensuring good practices and maintaining audit-compliant records. You will ensure that all purchases of goods and services are made transparently, at the best available price, and in compliance with IRC and donor procurement policy and procedures. The Supply Chain Officer will work closely with all sectors to implement planned activities accordingly.
Responsibilities:
Procurement
• Focal point in Ramallah field office for national and int’l procurement requests received and their review.
• Liaise with DDO regarding procurements and ensure implementation of recommendations
• Conducting regular market surveys and maintaining an up-to-date supplier database with key supplier information.
• Ensure that procurement is carried out in accordance to IRC and donor-specific policies and procedures.
• Procure all necessary items for programs, offices and residences.
• Ensure that all materials purchased are of appropriate quality and price and are timely delivered.
• Generate all required procurement documentation and impeccably maintain records and files.
• Process approved Purchase requisitions through the procurement software, ensuring data accuracy.
• Prepare bids analysis and other bidding documents for approval.
• Assist program staff with raising purchase requests (PRs) and provide price estimations of goods requested.
• Update relevant staff about the status of his/her request and delivery and maintain regular contact with the supervisor on matters of procurement
• Coordinate with the Finance Department to ensure the payments are delivered to the suppliers.
• Maintain an updated Purchase Request Tracking Sheet (PRTS) regularly.
• Maintain a complete filing system for all procurement-related documents according to IRC Procurement SOP.
• Establishing and maintaining good professional working relationships with suppliers, contractors, and inspection companies while strictly adhering to IRC’s anti-corruption guidelines and IRC’s code of conduct.
• Monitoring and documenting supplier performance
Supply Chain
• Work as SC Ramallah field office focal point and lead all SC functions including warehousing, transportation, assets management, etc. in the field office.
• Properly organize the office to meet department needs.
• Assist when needed in managing and processing travel requests (national and international).
• Review and verify bills received for the office, including utilities, maintenance, provision of standard supplies, new furniture or equipment, and prepare payment requests; undertake analysis of bills to make recommendations on the most cost-effective billing approaches.
• Ensure all office equipment is stocked with required supplies (stationary, cleaning and kitchen supplies, toner, paper, etc.).
• Participate in assessment exercises for new partners if required.
• Any other duties or tasks delegated by the Deputy Director of Operations.
Required Experience/qualification/Skills:
• At least 2-3 years of progressively responsible professional experience in Procurement/Supply Chain
• Valid driver’s license.
• Clean record.
• Good spoken and written English and Arabic.
• Conscientious with an excellent sense of judgment.
• Strong organizational skills.
• Ability to work simultaneously on multiple tasks.
• Willingness and ability to work effectively with a wide variety of people.
• Ability to work as part of a team and coordinate with project personnel.
• Good computer skills specially working with spreadsheets.
Key Working Relationships:
Position Reports to: DDO
Indirect Reporting: None.
Position directly supervises None.
Position indirectly supervises None.
Other Internal and/or external contacts: Operations staff and country Supply Chain staff at all levels.
Internal: All program sector coordinators, managers, and officers.
External: Vendors and Service providers