Think Beyond The Label Jobs

Subaward and Contract Administrator Available Title(s): 1138-NNADMINPRO - Coordinator, 1138-YNADMINPRO - Coordinator Business Title: Subaward and Contract Administrator Employee Type: Admin. Professional Time Type: Full time Position Term: 12 Month Position Details: Summary of Duties: This position has overall responsibility for the coordination and administration of outgoing subawards, subcontracts, and their respective amendments that are issued to subrecipients under prime federal or non-federal grants, cooperative agreements, and contracts for WSU Spokane and Pullman as needed. This position is responsible for program results, ensuring that all subawards are processed in a timely manner and in accordance with all applicable regulatory requirements and WSU policies and procedures, and for the initiation and management of projects to improve the operation of the subaward program. On a day-by-day basis, this position will oversee the preparation, review, and negotiation of all incoming and outgoing material transfer agreements, non-disclosure agreements, data use agreements, and other unfunded agreements for WSU Spokane and Pullman as needed. This position is responsible for ensuring that all agreements are in compliance with applicable regulations and WSU policies and procedures; ensuring the needs and priorities of the University are met; and minimizing the risk to the University to the extent practicable. As a member of the Contracts Team, the subaward Administrator may also review and submit complex proposals or be tasked with the negotiation and acceptance of federal and non-federal funding agreements. This position will significantly support policy development and outreach, and serve as backup to the Grant and Coordinator Manager position. Duties & Responsibilities Include: Subaward & Subcontract Management: 60% • Manage the subaward assessment, development, issuance, and negotiation and execution process using a high level of professional judgement and analysis. Manage the workflow of all subaward activity from a wide range of funding sources including, federal, state, local government agencies, and industry sponsors and including complex subawards, such as subawards under complex federal grants and contracts and subawards with international entities. Components of this task include subaward preparation, negotiations, amendments or modifications, and approving documents for University endorsement. • Professional judgment is needed when prioritizing deadlines and workload with a focus on compliance and high levels of customer service and communication at all times. Responsible for ensuring that all aspects of subaward processing are both timely and compliant, including subrecipient prequalification, monitoring, subaward issuance, fund reservation, and FFATA reporting. • Ensure that each subaward supports the work proposed by the faculty; that both entities and investigators understand the requirements of the project; that the appropriate terms and conditions have been included in the subaward as defined by the prime award. Independently review subrecipient budgetary data to ensure accuracy and the funded amount corresponds to the Award document. • Proactively and independently identify and resolve complex questions or issues as they arise. Upon discovery of any potential problems with sub-recipients/contractors, provide notification, advice, and assistance for corrective action that may be required such as: renegotiation of the sub-award/subcontract; corrections to be inserted and initialed by both parties; amendments; internal adjustments, etc. • Manage all documentation and required terms. Ensure all appropriate documentation is completed and the required terms and conditions are included, that the period of performance of sub-award/subcontract is within the period of performance of prime award, and that f