Think Beyond The Label Jobs

Job Summary The construction administrative assistant will be organized and support the office with clerical and administrative tasks. The assistant will have great computer, communication, interpersonal and time management skills. This position is full-time during the paving season and part-time during the off season. Quickbooks experience is required for this position, as well as payroll experience. Previous experience in the industry is helpful, but not required. Responsibilities and Duties Act as a point of contact for vendors, subcontractors, and various construction services and visitors. Execute clerical and general office duties such as setting up filing systems, data entry, copying, and other administrative tasks as requested. Manage the office and ensure office and copier supplies are in stock. Provide administrative and clerical support to construction crew as needed. Answer telephone calls, take messages, respond to questions, and direct callers to appropriate parties, as necessary. Respond to emails in a professional manner with the ability to write clearly and accurately. Create, maintain, and enter information into databases. Process and pay vendor invoices on a weekly basis. Collect time cards and process payroll weekly using Quickbooks. Process and pay weekly and quarterly payroll liabilities Enter and process union pension and retirement data monthly. Help organize and maintain office common areas. Perform other administrative support tasks as needed. Qualifications High school diploma is required - additional college such as an associate s degree is very valuable. At least 5 years of administrative or clerical experience. Experience with another construction firm is desirable, but not required. Ability to be self-motivated and to perform duties independently, with the ability to work well under limited supervision. Strong administrative and organizational management skills, with excellent written and verbal communication. Prioritization of work schedule to maximize efficient time management with daily and specially requested tasks. Extremely detail-oriented with the ability to juggle numerous projects at once. Good computer literacy and working knowledge of spreadsheet and word processing software is needed. Proficient with Quickbooks and all Microsoft applications (Excel, Word, and Outlook). Understanding of contractor insurance, payroll, and prevailing wage reporting.