Job Information
Nucleusteq Office Admin & Executive Assistant - Phoenix in Phoenix, Arizona
Job Overview
We seek an organized, proactive, resourceful Office Administrator to join our team. This onsite job opportunity requires all 5 days in the office. In this role, you will oversee daily office operations, ensuring a well-coordinated, efficient, and welcoming environment. The ideal candidate is a detail-oriented individual with strong communication and multitasking skills who can handle administrative responsibilities effectively while supporting our team and maintaining our office's smooth functionality.
Key Responsibilities
Office Management: Oversee daily office operations, manage supplies inventory, coordinate cleanliness, repairs, and overall facility maintenance.
Administrative Support: Schedule meetings, appointments, and travel; handle internal communications and correspondence.
Record Keeping, Documentation, and Asset Management: Maintain and update office records, files, and confidential information securely; manage and keep records of office assets.
Budgeting and Expense Tracking: Track office expenses, manage budgets, and process invoices and reimbursements accurately.
Employee Support and Onboarding: Facilitate onboarding, provide new hires with resources, and offer orientation support.
Policy Compliance and Office Protocol: Ensure adherence to office policies, procedures, and relevant regulations.
Vendor and Supplier Coordination: Manage vendor contracts, coordinate orders, and maintain office supplies and services.
Event and Meeting Coordination: Organize meetings, and internal events, and manage logistics for off-site gatherings.
Qualifications
Proven experience as an Office Administrator, Administrative Assistant, or similar role.
Strong organizational and time-management skills, with the ability to multitask effectively.
Excellent written and verbal communication skills.
Proficiency in office software (e.g., Microsoft Office Suite).
Familiarity with budgeting, expense tracking, and record-keeping.
Ability to handle sensitive information with discretion.
Bachelor's degree required.