Job Information
Penn Medicine Executive Assistant UPHS Senior Leadership in Philadelphia, Pennsylvania
Description
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Entity: Corporate
Department: COO Health Services
Location: Executive Offices (PCAM5): 3400 Civic Center Blvd
Hours: 8hr Days (Hybrid 4 days in office 1 from home)
Summary:
- The Executive Assistant, UPHS Senior Leadership provides advanced administrative support to assigned executives and the office of the CEO to maximize productivity and efficiency. Primary responsibilities include calendar management and scheduling, screening phone calls and patient complaints, providing preliminary information to internal and external callers, preparing various forms, meeting materials, mailings and reports. Assists with additional administrative needs in the Executive Office as required, supplies and conference room management, coverage for other Executive Assistants when needed. Presents a welcoming and professional culture and environment to all staff, stakeholders, and guests.
Responsibilities:
Conduct extensive calendar coordination and preparation of daily schedules and daily confirmation of all appointments
Maintain an active listing of recurring meetings and their participants for both executives.
Arrange domestic and international travel
Prepare and submit monthly expense reimbursements
Screen incoming phone calls, business correspondence and retrieve voicemails, providing preliminary information to internal and external callers as appropriate, and directing inquires and calls as needed
Prepare agendas, transcribe meeting minutes and debrief from notes to follow-up on deliverables, when necessary
Prepare and/or edit presentations and other documentation when requested by executives
Organize and/or participate in projects as needed. Coordinate and participate in events.
Education or Equivalent Experience:
H.S. Diploma/GED (Required)
And 5+ years Prior administrative experience supporting a senior level executive.
Bachelor of Arts or Science (preferred)
And 2+ years Prior administrative experience supporting a senior level executive.
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity and Affirmative Action employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
REQNUMBER: 226050