Job Information
Allied World National Assurance Company Administrative Assistant, North American Administration Group - 24000020 in Philadelphia, Pennsylvania
Administrative Assistant, North American Administration Group - 24000020
DESCRIPTION/RESPONSIBILITIES: Job Objectives: As Administrative Assistant, support the Philadelphia office with various administrative needs. Position reports to the branch manager and will also provide support to other senior level executives in the office.
Duties and Responsibilities: * Answering all incoming calls to the main switchboard, taking messages and transferring calls to the appropriate department * General office work such as filing, photocopying, daily mail duties, faxing, typing correspondence, memos, reports and presentations * Maintain Office space * Organizing and maintaining files * Completing expense reimbursements for Branch Managers and other Executives, as well as AMEX card monthly reports * Making travel and hotel arrangements for Branch Manager and other Executives in the office * Calendar management for the Branch Managers and other Executives in the office * Scheduling meetings and arranging video/conference calls. Ordering lunch for meetings * Establish and maintain reservation system for conference rooms * Placing guests on the building visitor log and welcoming guests when they arrive * Assist visiting executives as required * Assist in new employee set up -- facilitate receipt of computer/printer etc. prepare workspace, secure building and building pass * Monitoring and ordering all supplies for the office and kitchen * Processing of invoices and payables for the office * Act as office liaison for training department, AW Empower Hour presentations * Point of contact for building management and small scale facility issues * Other duties and special projects as required
REQUIRED SKILLS: Requirements: * Knowledge of administrative practices procedures and office management skills, as typically acquired through three or more years of administrative experience * Excellent interpersonal skills at all levels of business, including interacting with staff and external business parties * The ability to work independently and efficiently * Excellent organizational skills * The ability to handle high profile relationships with a professional demeanor * Computer skills including Microsoft office, Word, Excel, and PowerPoint * High degree of flexibility
Our generous benefits package includes: Health and Dental Insurance, 401k plan, and Group Term Life Insurance. Allied World Insurance Company is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will be considered for employment without regard to an individual's race, color, national origin, religion or belief, sex, age, genetic information, marital or civil partnership status, family status, sexual orientation, gender identity, or their protected veteran or disability status.