Job Information
Robert Half Administrative Assistant in Pasadena, California
Description We are seeking an Administrative Assistant to join our team in Pasadena, California. This role involves providing primary administrative support for a Trust and Estate Attorney, managing calendar and appointments, communications, and performing front office tasks. The Administrative Assistant will also be responsible for responding to and forwarding phone calls and emails, recording fee agreements, and providing light support to the trust administrator and paralegals.
Responsibilities:
• Provide primary administrative support for Trust and Estate Attorney
• Manage the calendar, appointments, and communications
• Perform front office tasks to support the entire team
• Greet clients and manage project updates
• Answer, screen, and forward phone calls and emails in a professional manner
• Record fee agreements using appropriate software
• Provide light support, such as scanning mail, for one trust administrator and two trust paralegals
• Utilize software like Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word for various administrative tasks
• Handle responsibilities related to mail distribution and email communications
• Manage schedule and booking appointments, confirming appointments as necessary. Requirements • Minimum of 3 years of experience as an Administrative Assistant or similar role
• Proficient in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
• Ability to manage and schedule appointments effectively
• Skills in managing calendars and booking appointments
• Experience with confirming appointments and distributing incoming mail
• Excellent customer service skills and experience answering inbound calls
• Ability to handle both inbound and outbound calls professionally
• Proficiency in data entry and email correspondence
• Excellent written and verbal communication skills
• Ability to handle email communications efficiently and professionally
• High level of organization and attention to detail
• Ability to multitask and prioritize in a fast-paced environment.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .