Job Information
ThermoFisher Scientific Lead Administrative Services Coordinator in Paisley, United Kingdom
Work Schedule
Other
Environmental Conditions
Office
Job Description
- Lead Administrative Services Coordinator
Position Summary :
To provide administrative support to the Inchinnan site Operational Support team interacting with all other departments across the site, ensuring efficient running of the maintenance activities of the site.
Main Responsibilities:
Duties of the Administrative Assistant include providing support the team.
Assisting in daily office needs and running our company’s general administrative activities, listed as follows; Assist in the preparation of regularly scheduled reports; Develop and maintain a filing system; Maintain the department’s Standard Operating Procedures and Work Instructions, WIN's.
Administration of CMMS system including handling the electronic data input: planned and unplanned maintenance activities, calibration and work requests.
Run department metrics for operations Dashboard and report to Operations daily meetings including overdue PPMs, Calibrations & Work requests
Manage New Asset Registration process, ensure new assets brought to site are collated and added to the CMMS system.
Supporting audits and providing vital documentation on request
Work with on site vendors for example Mitie, OCS, engage with meetings and on site services.
Coordinating external services, calibrations, inspections, and repairs (if required)
Provide general support to visitors
Update and maintain office policies and procedures
Minimum Requirements/Qualifications:
Administrative experience working with senior level management. Proven work experience as a Service Coordinator or similar role
Strong work ethic and service skills
Excellent communication, interpersonal skills , written and verbal communication skills.
Strong record-keeping and analytical skills and show attention to detail
Solid understanding of office equipment like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and able to prioritize work.
Attention to detail and problem solving skills; ability to prioritise
The ideal candidate should have excellent verbal and written communication skills and be able to coordinate their work using tools like Microsoft office.
Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.