Job Information
CBRE Admin & Marketing Assistant in Ottawa, Ontario
Admin & Marketing Assistant
Job ID
164241
Posted
26-Apr-2024
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
Ottawa - Ontario - Canada
About CBRE
Would you like to work at the largest commercial real estate brokerage in the world and a top Fortune 500 company? Do you want to gain industry knowledge while working on a high-performing team alongside the industry’s best talent? If so, we want to hear from you!
Few companies are as dynamic as CBRE. Few industries are more exciting than commercial real estate. If you are looking to make an impact, have fun and build your career, this is the opportunity for you!
Be a part of the industry that shapes our cities and our lives.
Job Summary
Provides general administrative support to a team of sales professionals. This position requires exceptional interpersonal skills, strong written and oral communication skills, analytical skills, organizational and planning skills and the ability to function effectively with minimal direction.
What the Admin & Marketing Assistant does
Responds to general inquiries and provides information as needed, while maintaining confidentiality of sales, marketing, client and proprietary information and data in all communications.
Composes and prepares routine correspondence for sales professionals.
Manages Internet broadcast system. Regularly creates and distributes property listing information, invitations, and announcements via email and campaign logic.
Maintains and updates relevant databases and assists with various website updates.
Organizes and maintains filing system, file correspondence and other records.
Gathers supporting documentation to complete voucher forms and process Brokers' commission payments while abiding by company accounting policies as well as local and national laws.
Creates and initiates a wide variety of templated, company-sanctioned marketing materials that may include maps, advertisements, brochures for in-house and client presentations and property marketing packages. Works with the Creative Design Team to determine the appropriate methodology in creating marketing and presentation materials.
Carries out special projects and assignments as requested.
Works on ongoing long-term assignments while prioritizing day to day tasks.
May coordinate schedules and appointments for sales team members.
May attend sales team meetings for the purpose of recording meeting minutes or action items.
May be responsible for coordination/planning and execution of special events and conferences for client, or sales team.
Performs other duties as assigned.
Qualifications
Post-secondary education is required
Some administrative experience is required; marketing and/or graphic design experience is an asset
Excellent written/verbal communication skills in order to effectively and confidently communicate with clients in person, by phone or by email.
Advanced skills with Microsoft Office Suite, including PowerPoint; Adobe InDesign skills are an asset
Ability to work in a fast-paced environment, with a sense of urgency
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence, with exceptional attention to detail.
Ability to provide efficient, timely, reliable and courteous service to clients and team members.
Requires knowledge of financial terms and principles; conducts basic financial analysis. Ability to calculate intermediate figures such as percentages, discounts and/or commissions. Ability to be proactive and problem solve.
Strong organizational and analytical skills. Ability to determine and respond to conflicting priorities, as well as multi-tasking various projects within the team.
Ability to work independently and collaboratively within a team environment and within a corporate office structure.
Positive and professional outlook.
Open to learning new skills/tasks as required.
What’s in it for you?
At CBRE, you are empowered to take your career path into your own hands. Work in a high-energy, collaborative environment with supportive teammates while reaching your highest potential.
Enjoy workplace flexibility in a global organization with our modern, Well-Certified Offices proven to maximize employee wellness. We believe our working spaces should allow everyone to feel comfortable, productive, and inspired. Because when people feel inspired, great work is accomplished.
Come experience the employee advantage at CBRE. We look forward to hearing from you.
CBRE is committed to being an organization that celebrates diversity as a strength, where people have access to equitable opportunities and management fosters inclusion. Employees have the freedom to be authentic and are empowered at work.
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)