Think Beyond The Label Jobs

NY HELP Yes

Agency SUNY Oswego

Title Office Assistant 2 - Facility Services (Lee Hall) (NY HELPS)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 09

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $41399 to $50844 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Oswego

Street Address 7060 State Route 104

City Oswego

State NY

Zip Code 13126

Minimum Qualifications Minimum Qualifications:NY HELPSThis title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.Non-Competitive Minimum Qualifications (NY HELPS): One year of clerical experience.Competitive Minimum Qualifications:Candidates must be permanent competitive or 55 b/c employees of New York State to be eligible to apply for this position.Permanent Appointment (Non-NY HELPS):One year of permanent competitive service as an Office Assistant 2 OR be reachable on the Office Assistant 2 eligible list OR have one year of permanent competitive or 55b/c service in a title eligible for transfer under Section 70.1 of the law.70.1 Transfer or Reinstatement:One year of permanent competitive or 55b/c service as an Office Assistant 2 OR have one year of permanent competitive or 55b/c service in a title within two salary grades of the target title that is eligible for transfer under Section 70.1 of Civil Service Law.Reassignment:Permanent competitive or 55b/c service as an Office Assistant 2.Provisional Appointment:Eligible for provisional appointment under NYS Civil Service guidelines.Conditions of Employment:This will be a permanent or provisional appointment. Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

Duties Description The Facilities Services Department at the State University of New York at Oswego invites applications to fill a full-time Office Assistant 2 position, Grade 9.Review Date: The review of applications will begin immediately and continue until the position is filled. Salary: $ 41,399/year. Commensurate with qualifications and experience. In addition, the State University of New York provides an excellent benefit package. For more information on benefits for full-time CSEA professionals, visit: http://www.suny.edu/benefits/ Date of Appointment: As soon as possible.Description of Responsibilities: Interact in person, by telephone, and electronically with administrators, employees, students, and outside vendorsHelp to facilitate and maintain communication among all campus departments and multiple Facilities Services departmentsManage confidential information such as, but not limited to, counseling memos, evaluations, requests to fill, etc.Manage and respond to all emails received through the departmental email accountSchedule meetings, events, and maintain calendars for some of the Facilities Services departmentsResponsible for supervising student employeesCreate and continuously update spreadsheets and workbooks utilizing Microsoft Excel and Google SheetsWork with all Facilities Services departments to help maintain a smooth workflowMonitor AiM work order system and create/approve requests in the ready request portalMaintain the Facilities Services listserv of all departmentsSubmit elevator service calls as requestedAssist in the purchasing of supplies or equipment for departments within Facilities ServicesComplete requisitions, payment requests, and vouchers in JaggaerSchedule outside technicians, notify and keep calendar updated (e.g. Orkin, Tirrell's, etc.)Take meeting minutes at meetings when needed for future referenceClose out work orders within the work order system per timeframes recommended and as neededWork with supervisors or independently to make decisions concerning a variety of situations including, but not limited to, setting up Facilities Services department interviewsTrack employee attendance at training and update employee information to reflect successful completion of trainingAssist in coordinating annual OSHA training for all Facilities ServicesAssist in coordinating annual employee and retiree physicals as required by NYS law

Additional Comments About SUNY Oswego: Founded in 1861, SUNY Oswego is a public comprehensive university located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. One of 13 comprehensive colleges and universities in the 64-campus State University of New York (SUNY) system, SUNY Oswego is recognized nationally for its academic quality, focus on student success outcomes, and the growing diversity of its student body. Ranked among the top public master's-level universities in the 2023 "Top Regional Universities in the North" by U.S. News and World Report, SUNY Oswego is also recognized among Princeton Review's Best Regional Colleges in the Northeast - an honor bestowed on the SUNY Oswego every year since 2003. Inspired by a shared commitment to excellence and the desire to transcend traditional higher-education boundaries, SUNY Oswego provides a transformative experience to about 7,000 undergraduate and graduate students. The university offers preeminent academic programs in the arts and sciences, business, communications, and teacher education, and its success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities. For additional information about SUNY Oswego, visit: https://ww1.oswego.edu/ Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. To see our full non-discrimination policy, please visit: https://www.oswego.edu/human-resources/non-discrimination-policy In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing hr@oswego.edu.For Campus Safety information, please see the Annual Security and Fire Report (Clery) here: https://www.oswego.edu/police/annual-report SUNY Oswego is a smoke free/tobacco/e-cigarette free campus. For further policy details, including education and cessation resources, visit: https://www.oswego.edu/human-resources/sites/human-resources/files/tobacco_smoke_free_policy_final.pdf Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources

Telephone 315-312-2230

Fax

Email Address hr@oswego.edu

Address

Street 7060 State Route 104

City Oswego

State NY

Zip Code 13126

Notes on Applying To apply, submit a cover letter, resume, copy of certificates related to qualifications, and contact information for three professional references electronically to: https://oswego.interviewexchange.com/jobofferdetails.jsp?JOBID=167878