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JOB REQUIREMENTS: The City of Onalaska is seeking to hire a part-time (16 hours weekly) Law Enforcement Records Specialist. Under general supervision of the Assistant Police Chief/Police Chief, an employee in this position is responsible for records management. Primarily to assist with open records requests, within timeframe specified by law to include, contacts requestors for clarification, researches requests, performs record searches, reviews documents and media, performing necessary redactions, prepares and sends out responses/records and maintains files. Essential Job Functions: Assists with open records requests, within timeframe specified by law, to include, contacts requestors for clarification, researches requests, performs record searches, reviews documents and media, performs necessary redactions, prepares and sends out responses/records and maintains files. Performs clerical duties which may include preparation of citations/warnings, letters, background checks, subpoenas, typing, filing, photocopying of documents, sorting and distribution of mail, transcription, and answer telephones. Enters and maintains parking, traffic, and municipal citations and files; prepares reports for tracking. Creates, processes, and distributes various reports, calls for services, photo lineups, and other reports as requested. Enters data into computer programs, files reports and ensures that necessary copies are distributed to department personnel and outside agencies in a timely manner. Maintains Field Based Reporting (FBR) and Records Management System (RMS) software programs; maintains TraCs software to include: printing, error checking, and transmitting data to the state and RMS. Enters and maintains accident ledger; processes requests for accident reports from the public, insurance companies and outside agencies; generates and distributes billing for accident/incident reports; provides original bill and necessary paperwork to finance for processing and reconciliation. Maintains subpoena calendar for the district attorney\'s office and Onalaska Municipal Court; forwards reports/subpoenas and notice of cancellations to officers as needed; generates biweekly report(s) of all upcoming defendants for municipal court Distributes parent, court date, and bond change letters and/or defendants\' copies of citations. Maintains files and reports with court dispositions on department criminal cases; probation/parole information, city license applications information, etc. Screens license applications to ensure that applicant has no criminal record or warrant that would render applicant ineligible for license. Provides customer service to both internal and external customers. Provides information on routine inquiries and directs disputable issues to the appropriate staff member and, if necessary, arranges for conferences and/or appointments with the appropriate staff. Operates various office machines such as fax machines, imaging equipment, telephone, typewriter, calculator, dictating equipment, computer equipment as required of the position. Records and maintains complex or involved files; maintains confidentiality of records and personal information. Contributes to a cooperative working effort by demonstrating a willingness to perform other job-related work, as needed or requested. Other duties as required or assigned. ***** APPLICATION INSTRUCTIONS: Apply Online: www.cityofonalaska.com