Think Beyond The Label Jobs

Job Summary

SUMMARY

This manager level position is experienced in public and private volume purchasing, capable of sourcing products and services, and has excellent relationship skills to interact with vendors. The employee prepares, receives, and evaluates bids and quotations for purchases of equipment, supplies, and commodities necessary to support Town operations.

There is complete oversight of the warehouse and delivery services including purchasing procedures in compliance with Town and State laws and policies.

Job Duties

ESSENTIAL DUTIES AND RESPONSIBILITIESinclude the following. Other duties may be assigned.

• Establishes and oversees the procurement process to include purchasing, central stores, fleet maintenance, public auction, vehicle/equipment title and registration and management of the 65th Street fueloperations.
• Researches new vendors, products, technology and service delivery methods to optimizeTown operations.
• Prepares competitive sealed bids for solicitation. Reviews and makes recommendation for award.
• Reviews purchase order request for adherence to required guidelines, policies andprocedures.
• Negotiates with vendors (method of procurement, quotations, best supply sources) within Town policies; manages relationships with vendors.
• Prepares wide variety of written materials (specifications, contracts, procedures, letters) for the purpose of documenting activities, providing written reference and conveyinginformation.
• Works with local, state and regional purchasing cooperatives and associations to makejoint purchases or to effect economies of scale.
• Prepares budget for procurement department and vehicle/equipment capitalacquisition.
• Works with current and potential vendors for cost reduction and market conditions of their products andservices.
• Involved with all city departments regarding compliance with purchasing policies and procedures.
• Analyzes inventory levels and cost of materials in central store and directs necessary adjustments.
• Processes title/registration paperwork with MVA, for all City ownedequipment
• Provides data and information to internal and external auditors regarding purchasingactivities.
• Supervises department's management team to ensure smoothoperations.
• Remains apprised of market conditions that may affect the City's operation forcommodities and high-volume supplies usedcitywide.

SUPERVISORY RESPONSIBILITIES

• This employee manages the Administration and Central Warehouse, while remaining responsible for the overall direction, coordination, and evaluation of this unit.
• This employee carries out supervisory responsibilities in accordance with the Town's policies and applicable laws.
• Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Minimum Qualifications

QUALIFICATIONS- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor's degree from a four-year college or university; and five (5) years related experience and/or training in Procurement and/or Finance; or equivalent combination of education and experience.

Preferred: Designation as a Certified Public Purchasing Officer.

CERTIFICATES, LICENSES, REGISTRATIONS: Valid driver's license.

OTHER SKILLS AND ABILITIES: Thorough knowledge of the basic procedures normally associated with public or private purchasing activities and the bid and quotation process, utilizing internet and electronic purchasing systems.

Equal Opportunity Employer Veterans are encouraged to attend.