Job Information
Lincoln County HHS Finance Manager/Assistant Director in Newport, Oregon
HHS Finance Manager/Assistant Director
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HHS Finance Manager/Assistant Director
Salary
$80,898.00 - $108,722.00 Annually
Location
Lincoln County, OR
Job Type
Full-Time
Job Number
24-33 (256)
Department
Finance
Opening Date
05/15/2024
Closing Date
Continuous
Description
Benefits
Position Summary
Your job in the department is to . . .
Supervise all financial activities for Health and Human Services (HHS) funds and provide budget and general ledger maintenance oversight and other related services.
Your job also involves . . .
Providing senior level strategic business analytical support for HHS; supervising HHS financial staff; and assisting in defining policy and procedures for maintaining detailed and accurate accounting records in accordance with federal and state guidelines, and generally accepted accounting principles.
Essential Functions/Major Responsibilities
JOB FUNCTIONS
Supervise all the financial activities for HHS funds:
Identify and implement systems to provide critical financial and operational information.
Ensure the department’s compliance with the principles, practices and procedures of health care financial services, Federal OMB guidelines and standard business operations.
Assume direct responsibility for responding to requests from auditors during the audit process.
With direction from the HHS Directors, perform financial analysis to aid in senior level decision-making processes; evaluate programs for efficiency, adequate resources, and future plans.
Prepare a variety of financial reports as needed to make strategic decisions and inform staff and appropriate committees and councils.
Oversight responsibility:
For fiscal duties of assigned team members.
For fiscal reports and updates for HHS departments.
Conduct special studies, assemble data, and prepare reports pertaining to budget activities.
· For the annual budgeting process for HHS funds.
· Direct the flow of HHS accounts receivable and accounts payable.
· Oversee accurate allocation of HHS deposits.
Ensure revenue projections are being met by fund for the County’s annual audit.
· Oversee the preparation of the quarterly client write-offs following established policies.
Assume direct responsibility for fiscal function associated with Administration of Health Resources Services Administration (HRSA) grant:
Prepare monthly fiscal reports for the Federally Qualified Health Center (FQHC) to present to financial committee and health council.
Prepare quarterly and annual financial reports related to HRSA.
Financial draw downs.
Oversees all HHS grant administration including assisting with grant applications, reporting for timeliness, accuracy, and compliance with grant requirements.
Responsible for hiring financial and bookkeeping staff:
Provide training.
Assign duties.
Evaluate performance.
Recommend personnel actions.
Typical Qualifications
MINIMUM QUALIFICATIONS
Minimum Education Level
3 - Bachelors
Specifics: Bachelor’s degree specializing in accounting or related field.
Minimum Experience Level
Two- Three years
Specifics: Two years of progressively responsible duties in the healthcare financial field, and office management experience.
Substitution Note: Any combination of education and experience that demonstrates the ability to perform the above duties as determined by the Finance and HHS Directors.
Certifications
None required
Driver’s License
Oregon Driver's License required
Other Licenses
None required
Desirable Qualifications:
Experience working in the health care or health departments.
KNOWLEDGE, SKILLS AND/OR ABILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The required knowledge, skills and/or abilities are listed below:
Knowledge of:
Extensive knowledge of Oregon Budget Law and Generally Accepted Accounting Principles (GAAP).
Thorough knowledge of medical terminology and billing methods, Medicaid and Medicare billing regulations, and office procedures is required.
Considerable knowledge of record keeping and reporting.
Skill or ability to:
Interpret and apply County budget processes, departmental policies, and state/federal regulations.
Evaluate and recommend improvements in financial operations, systems, procedures, and policies.
Learn new information quickly and adapt to changing situations.
Advanced proficiency using electronic spreadsheet and word processing programs, and familiarity with computerized general ledger.
Work independently, with minimal supervision and be able to make decisions based on limited rules and regulations.
Ability to act independently in the absence of supervision and instructions.
Convey information, ideas, and facts both orally and in writing to supervisors, colleagues, and individuals, inside and outside the county, using language and a format the audience will best understand.
Utilize computers and other technology to communicate in written and verbal forms (e.g., word processing, texts, emails, spreadsheets, department-specific software).
Effectively relate well with others, including supervisors, colleagues, and individuals inside and outside the county. Exhibit a professional manner in dealing with others and working to maintain constructive working relationships.
Take personal responsibility for the quality and timeliness of work. Show up to work on time, and follows instructions, policies, and procedures. Meet productivity standards, deadlines, and work schedules.
Job Conditions and Physical Demands
WORKING CONDITIONS
Job Conditions: Normal working conditions, but must handle frequent interruptions, multiple telephone calls and counter work, and frequent data input. May be required to work an alternative work schedule. at times. Position involves potential exposure to blood or other bodily fluids, or exposure to people with a wide range of physical and behavioral health problems.
Work Location: Lincoln County
Travel: None
PHYSICAL DEMANDS
The physical demands are typical of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
ADA COMPLIANCE:
Physical capability to handle high mobility demands and complex personal interactions.
Physical Ability: Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).
Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability. Some tasks require the ability to perceive and discriminate sounds.
Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.
REASONABLE ACCOMMODATIONS
Lincoln County is committed to providing reasonable accommodations as required by the Americans with Disabilities Act (ADA). This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities, and essential functions expected of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.
Lincoln County offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision which is paid at 90% by the County and 10% by the employee. Other fully paid benefits include life, AD&D, long-term disability insurance. Other optional insurances are available. A 401K retirement plan is also provided. The County's current contribution rate is 11%.
Regular and Trial Service employees working between 20 and 39 hours per week on a regular basis are eligible for pro-rated employee benefits.
Agency
Lincoln County
Address
210 SW Second St. Newport, Oregon, 97365
Phone
541-265-4157 541-265-0375
Website
http://www.co.lincoln.or.us