Job Information
The Trustees of Columbia University in the City of New York Grants Finance Coordinator I in New York, New York
- Job Type: Officer of Administration
- Bargaining Unit:
- Regular/Temporary: Regular
- End Date if Temporary:
- Hours Per Week: 35
- Standard Work Schedule:
- Building:
- Salary Range: $62,400.00 $75,000.00
Position Summary
As a member of the Post-Award Team, the Grants Finance Coordinator contributes to CUIMC's research mission by supporting grant-related post-award administrative activities for the basic sciences and other participating departments in VP&S.
In this role, the Coordinator I will collaborate with a senior team member on financial management of a suite of Sponsored Project accounts, ensuring compliance with federal, sponsor, and institutional regulations. Key areas of responsibility will include performing oversight of attestations; processing invoices and tracking payments; supporting senior team members; distributing reports; and maintaining records. Through this role, the Coordinator I can expect to build their knowledge of sponsored project administration and regulations and gain exposure to the full scope of post-award grant management.
To be successful in this role, the Coordinator I should bring strong critical thinking, organizational, and Excel skills; a customer service orientation; and an ability to work collaboratively and independently in a deadline-driven environment. A background in finance, accounting, business, or health administration is a plus, but not a requirement.
Responsibilities
Post-Award Grant Administration
- Trains under the direction of senior staff to gain a foundational knowledge and expertise in post-award grants administration, with a focus on the financial management of Sponsored Project accounts.
- Together with a senior team member, maintains a small suite of PI Portfolio reports that will include grant, contract, gift, endowment, and other types of restricted and unrestricted funding.
- Oversees quarterly attestations, including retrieval, dissemination, follow-up, and tracking of completed forms.
- Processes approved subaward invoices and tracks payment details for purchase orders across Sponsored Projects.
- Supports grants finance analysts/managers as needed, including processing cost transfers (CT) and preparing account setups.
- Trains under the direction of the Associate Director and other senior staff to continuously develop and maintain a strong working knowledge of federal rules and regulations that govern research grants.
- Distributes suspense reports to the team on a timely basis for processing.
- Disseminates quarterly list of CTs submitted by the team and conduct internal review of documents to ensure all required backup is on file.
- Maintains records in accordance with internal procedures, demonstrating compliance with sponsor and sponsor agreements, and university regulations concerning project expenditures, equipment, and other fiscal concerns.
- Performs all other duties as assigned.
Collaboration & Stakeholder Management
- Works collaboratively and cooperatively with colleagues and other stakeholders on all aspects of grant administration. Develop and maintains a positive relationship with team members and collaborators in other internal offices.
- Demonstrates professionalism and accountability in interactions with internal clients through clear, respectful, and timely communication and responsive follow-up.
Continuous Improvement
- Participates in and/or supports assigned team projects and initiatives. Uses tools and reporting mechanisms to track progress and ensure timely communication of issues and status.
- Keeps current on all organizational policies, goals, and initiatives.
- Successfully completes all required university and department trainings.
Minimum Qualifications
- Bachelor's Degree or combination of education and experience.
- A minimum of 2 years of relevant experience, including experience in an office environment.
- Strong critical thinking and analytical skills, including strong Excel skills.
- Customer service orientation, with the ability to interact and collaborate positively, constructively and effectively with multiple constituencies.
- Capacity to work independently and successfully within a deadline driven, multi-tasking environment. Ability to handle multiple projects and apply judgment to prioritize projects and tasks.
- Project management support skills, including organization, executing technical project activities, attention to detail, and ability to effectively coordinate and communicate with stakeholders.
- Strong oral and written communication skills.
- Interpersonal and emotional intelligence skills focused on establishing and maintaining productive relationships with peers, leadership, and other stakeholders.
- Self-motivated and demonstrates initiative, patience, and resourcefulness in adapting to changes.
- Proficiency in problem assessment and collaborative problem solving in interdisciplinary settings.
- Ability to work with a variety of individuals and groups in a constructive and respectful manner while appreciating the unique contributions of an inclusive workforce that brings together the talents of people across multiple identities.
- Strong commitment to fostering diversity and equity.
- Proficiency in Microsoft Office, and an ability and willingness to learn new systems and programs.
Preferred Qualifications
- Familiarity with Columbia systems.
Other Requirements
- Type other requirements and/or special indicators if CUIMC
For internal purposes only:
Core Competencies
Minimum Proficiency Level
Accountability & Self-Management
Level 2 - Basic
Adaptability to Change & Learning Agility
Level 2 - Basic
Communication
Level 2 - Basic
Customer Service & Patient Centered
Level 2 - Basic
Emotional Intelligence
Level 2 - Basic
Problem Solving & Decision Making
Level 3 - Intermediate
Productivity & Time Management
Level 3 - Intermediate
Teamwork & Collaboration
Level 2 - Basic
Quality, Patient & Workplace Safety
Level 2 - Basic
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly