Job Information
US Tech Solutions Executive Administrative Assistant in New York, New York
Job Description:
• Calendaring
o Assisting with creating meetings, moving meetings, sending invites for events, and other adjustments in his schedule
o Working with other assistants to find times that work for all higher level leaders
o Managing conflicts that may arise on the calendar
• Event/Meeting Planning
o Assist with planning events, group meetings, offsites, etc.
o Working with senior leadership to plan details of meetings and outings including all travel arrangements, transportation options, food plans, presentation ideas, timeline/schedule, etc.
o Creating calendar invites, managing attendance for the events, organizing catering orders, setting up the conference rooms with audio, catering, and visual as needed
o Arranging welcome lunches, welcome breakfasts, and other lunch or breakfast meetings
• Expenses
o Track and manage all expenses from the corporate credit card
o Create expense reports, managing receipts from leadership travel, submitting reports weekly/monthly (as needed) for non-corporate card charges
o Keep track of all fees related to corporate card
• Special Projects
o Special projects include assisting with document review and edits, applying signatures to documents other teams provide, power point editing and formatting, etc.
o Assist when possible during urgent technical issues that may arise, including issues with calendars, or accessing applications. This includes also getting in touch with IT on behalf of Jeff to get any issues fixed
• Calendar Management
o Check calendar daily for conflicts – if conflicts are found make Alex aware and re-schedule
o Scheduling meetings
o Move meetings as requested
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com.
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.