Job Information
The Nature Conservancy Operations Assistant for Equitable Conservation - 56361-CT in New Haven, Connecticut
OFFICE LOCATION
Arlington, Virginia, USA
This is a virtual position that is flexible within countries where TNC has an established entity. This position is not eligible for relocation, visa or immigration assistance. This position is available for remote work, work based at a TNC office or a combination of the two. This job is an hourly position, but offers flex time and might require a flexible schedule.
Please note - due to the volume of applications received this posting may close early.
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WHO WE ARE
The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world's toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include acommitment to diversityand respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out ourTNC Talent playlist on YouTubeto hear stories from staff or visitGlassdoor.
One of TNC's primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we'll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings.
WHAT WE CAN ACHIEVE TOGETHER
The Operations Assistant for Equitable Conservation will provide direct administrative support, coordination and assistance to program staff, including one or more directors within the Equitable Conservation (EC) team in the Chief Conservation Office (CCO).
The Operations Assistant will be responsible for a variety of routine and non-routine administrative support tasks, primarily in processing and approving expenses for one or more directors, processing team-wide recurrent expenses and assisting with scheduling and logistics of meetings and special events. Duties may include routing invoice payments to CCO's Finance Specialist for processing, tracking status and communicating as appropriate; as well as note taking for internal meetings, maintenance of electronic files, domestic and international travel arrangements, calendar management, drafting correspondence and similar related tasks.
They will use available systems and resources to track and research data and produce and review reports. The Assistant will coordinate activities with multiple variables, setting realistic deadlines and managing the timeline within assigned scope and based off of leadership and team directives. They will apply established processes and practices in order to improve effectiveness and to document program procedures for reference by staff. The Assistant may draft correspondence to communicate updates to staff, vendors, and other collaborators as needed, with input/guidance from their supervisor. They will provide other staff with information they need to make decisions and to solve problems. They will act as one of the key points of contact to facilitate smooth daily operations and will work collaboratively to support equity, inclusivity, and accessibility in our internal operations and processes. They will perform operational and administrative functions for the program as required.
This position reports to the Strategy and Impact Manager within the Program and Resource Management sub-team of the Equitable Conservation Team within the Chief Conservation Office.
WE'RE LOOKING FOR YOU
Processes expenses in available system, verifying the accuracy, coding and documentation aligned with est practices and ensuring TNC policies and procedures are met and are submitted in a timely manner.
Track down relevant missing expense information from program staff and vendors (e.g. requesting lost receipts, identifying business and conservation purpose of purchases.
Makes purchases, routes invoices for processing, contact with vendors, and assist with expenditure tracking.
Supports team project management activities through coordination, logistics, payment tracking and/or by setting deadlines and timelines within assigned scope.
Support virtual and in-person event planning logistics (e.g. team retreats, workshops, webinars). Including tasks like assisting in venue setup and management, guest registration and logistics for in person events. And for virtual events, setting up translation services, meeting invites, break out rooms, etc.
Perform duties under general supervision and established guidelines with a focus on equitable approaches to operational work.
Demonstrate sensitivity in handling confidential information.
Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to teammates and/or supervisor.
Does internal research to provide program staff appropriate g