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Job Summary: The County Recorder Clerk is responsible for maintaining and preserving all public records and documents, especially those pertaining to real estate and vital records. This position ensures the accurate and efficient recording, indexing, and retrieval of public records to support legal and public requirements. The County Recorder Clerk helps manages the office's day-to-day operations.

Key Responsibilities:

1. Document Management:

   • Record, index, and preserve all documents submitted to the Recorder's Office, including deeds, mortgages, liens, and other real estate documents.
   • Ensure the integrity and accuracy of records through proper verification and validation processes.
   • Provide access to public records in accordance with local, state, and federal regulations.

2. Customer Service:

   • Assist the public, government agencies, and other entities in retrieving and interpreting recorded documents.
   • Respond to inquiries and provide information regarding recording procedures and requirements.
   • Facilitate requests for certified copies of public records.

3. Office Management:

   • Supervise and train office staff, ensuring efficient and professional service delivery.
   • Oversee office budget, expenditures, and resource allocation.
   • Develop and implement office policies and procedures to improve efficiency and compliance.

4. Compliance and Legal Requirements:

   • Ensure all recording activities comply with applicable laws, regulations, and policies.
   • Stay informed about changes in recording laws and practices to maintain compliance and improve office operations.
   • Liaise with legal professionals, surveyors, and other relevant parties to ensure accurate and lawful recording of documents.

5. Technology and Systems:

   • Manage the implementation and maintenance of electronic recording systems.
   • Oversee the digitization of records and the management of electronic databases.
   • Ensure the security and confidentiality of electronic and paper records.

6. Public Outreach and Education:

   • Educate the public about the services and functions of the Recorder's Office.
   • Conduct workshops or presentations on property records, document recording, and other relevant topics.

Qualifications:

• Education: High school diploma or equivalent; an associate's or bachelor's degree in public administration, business administration, law, or a related field is preferred.
• Skills:
  • Strong organizational and administrative skills.
  • Excellent communication and customer service abilities.
  • Proficiency in using computer software and electronic recording systems.
  • Attention to detail and accuracy.
  • Ability to supervise and motivate staff.

Working Conditions:

• The position typically requires working in an office environment.
• Occasional travel may be required for training or professional development.
• The role may involve handling and lifting boxes of records and documents.

Application Process:

Interested candidates should submit a resume to recorder@co.morrow.oh.us by June 14, 2024 at 4:00pm.