Think Beyond The Label Jobs

The Payroll Specialist is responsible for payroll processing, HR administrative tasks, and serves as a liaison for employees and leadership teams for HR related needs. The Payroll Specialist reports to the VP of Human Resources.

HR Department Responsibilities:

Provides excellent customer service and follow-up for employee relations inquiries and facilitate positive working relationships between management and personnel.

• Provide personnel policy and procedure guidance to employees and management and elevate employee complaints and concerns to HR leadership including conflicts, payroll issues, and benefits questions
• Assist the CEO and CFO with any requests, as needed
• Partner with the HR Team on any tasks and projects, as needed

Payroll responsibilities:

• Fluent in all payroll processes and serve as co-payroll processor for the company
• Weekly and bi-weekly payroll verification and process tasks
• Process out of cycle payroll when needed
• Process bonus amounts, including commission payments, referral bonus, etc.
• Review/approve employee changes in HRIS system
• Review/approve weekly 401k file
• Upload monthly 401k eligibility file
• Manage FreshDesk tickets related to payroll
• Provide monthly hours report to executive leaders
• Review timecards for missed punches and unapproved PTO requests
• Manage tax agency registrations
• Complete verification of employment requests
• Responsible for input of employee lifecycle tasks in HRIS (Paylocity)
• Input terminations in HRIS (launch exit survey, provide feedback to stakeholders in region/department/HR; notification to Offboarding Teams of departures)
• Send termination letters to all inactive employees
• Responsible for pay data approval and changes in HRIS system, including manager changes, supervisor changes, cost center changes, transfer requests
• Process out of cycle pay rate change requests
• Facilitate exempt to non-exempt and reverse w/ PTO buckets etc.
• Notification to stakeholders on role and cost center/location changes
• Responsible for monthly headcount reporting (hires/terms) for senior leadership
• Serve as a Notary Public for the corporate office
• Ensure proper filing and accountability for employment authorization and E-Verify processes
• Ensure employment files are maintained and archived, at the corporate office
• Respond to government inquiries including unemployment claims and Bureau of Labor Statistics
• Process garnishment notices
• Direct employees and leaders to appropriate company policies
• Ensure confidentiality of sensitive information
• Support special projects and initiatives as needed.
• Onsite Corporate office events; townhall support, employee engagement activities, community involvement initiatives

Requirements

• Bachelors Degree, required
• 3+ years of experience in a payroll position responsible for processing payroll
• 2+ years of experience working in a HR/Payroll department for a company with 1000+ employees, preferred
• 2+ years of experience with an HRIS system, preferred
• Intermediate-level experience with Microsoft Office (Excel and Word), required
• Excellent verbal and written communication skills, required
• Must be eligible to work in the US
• Two professional references required

*JF Petroleum Group is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status.