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Apply for Job Job ID361341 LocationTwin Cities Job FamilyLR-Clerical Full/Part TimeFull-Time Regular/TemporaryRegular Job Code1888 Employee ClassAFSCME Unit 6 - Clerical Add to Favorite Jobs Email this Job About the Job The Accounts Receivables Specialist (Executive Accounts Specialist/possibly Exec. Admin. Specialist) position reports to the Recreation and Wellness (RecWell) Finance Professional 3 who has a direct reporting line to the Finance Analyst within the Office of Student Affairs Shared Finance Services unit. The Accounts Receivables (AR) Specialist supports RecWell in its wide array of receivables activities.This position is responsible for daily settlement reconciliation for its in-person, online credit card, and cash/check revenue. The AR Specialist serves as head cashier, reconciling change funds monthly and has responsibility for online transactions (ecommerce) reconciliation and the deposit detail creation for its five (5) on site POS locations using multiple software applications. Software applications used include, but not limited to: Peoplesoft EFS, Innosoft Fusion, Authorize.net, Active.net, and Freedom Pay. This position works directly with POS area managers daily within a diverse setting, to help ensure established transactional, balancing, and closeout procedures are followed, and must be able to communicate with and support staff members of varying levels of POS system and financial expertise. In addition, this position serves as a member of RecWell's Finance Services Team (FST), and provides backup support to FST members as needed and able. This position works primarily in-office and the posting close date is Sunday, June 9th. Accounts Receivable Reconciliation: (60%) Daily Revenue Reconciliation and Balancing- Using reports and documentation from POS terminal locations, reconciles daily transactions, enters information into monthly settlement tracking and prepares/creates deposits. Conducts credit card and cash/check refunds according to established procedures and processes. Cash and check deposit detail reports generation. Perform Refund requests as part of daily/weekly reconciliation recording vs. sales revenue for credit card and cash/check revenue./ Processes refund requests and processes in both third party credit card software, Fusion. Processes cash/check refund requests. Ensures settlement sheets are accurately reconciled and updated in coordination with Finance Professional 3 to ensure monthly sales reallocation TDX ticket reflects accurate CFS and naming conventions. Ensure reports are reconciled, adjustments noted and filed daily. Ensure documents are stored securely according to University document retention policy. Using in-person, written, and verbal communication, serves as point of contact for departmental POS area managers.Communicates for resolution to support all cluster point of sale staff. Elevates and communicates problematic reports to FP3/Dept Administrator Serve as project owner for monthly filing and yearly storage of POS daily reports. Perform refunds and reconcile refund documentation vs. Innosoft Fusion POS to ensure proper justifications are in place and communicated, balancing with daily settlement reports. Assist in preparation and communication for POS process documentation and recording/file storage of PCI compliance documentation. Maintain quarterly change bank reconciliation reports from POS locations, order change and cash deposit bags as necessary. Interact with POS locations on determining change needs. Event management - Organize change banks, PCI forms submitted, after event reporting and recording/reconciliation of settlements Pull weekly Active.net report and communicate to FIN OPS for a no print invoice to record revenue vs. YP EFS chartfield strings. Work with FP3 in reconciling transactions and working with -Active.net support for resolution. Pull monthly payroll deduction and prepare TDX to format journal entry for back out of sales taxes for the monthly ecording for sales tax submission. Communicates reconciled/balanced settlement sheets to FP3 to Initiate monthly reallocation journal entry to FINOPs. Tracking of PCI forms from department manager submission and files in shared drive on behalf of Payment Card Manager, ensures communication to managers and records forms. Customer Updates - Utilize weekly event schedules and Mazevo to identify those customers needing updating and produce TDX to FinOPS. Provide communication to department areas with information to be noted on confirmation for invoicing. Review confirmations and produce TDX to FinOps for invoicing requests. Track tickets and ensure both department requestor and customer is notified of invoice # and how to remit payment. Weekly settles Youth Programs revenue through Active Net reports and initiates TDX for a No Print invoice to apply EFT revenue transactions. Initiates TDX for NP Invoices for checks received by Central AR upon request Pulls a daily refund, discount and adjustment report for Golf Course in ForeUp to monitor per audit and FP3 to reconcile at month end. Customer Update/Invoicing (25%) Through Mazevo Software and other department processes, weekly review event schedules for 10144, 10146 to ensure customer information is updated to include customer contact information, Sales tax exemption or W9 forms are initiated through a TDX ticket. Follow up with departments to ensure information is communicated on their confirmations. Through submitted confirmations in URWCFIN email, review external invoicing requests for information to ensure all information is aligned to ensure a successful invoice. Initiate TDX invoicing requests, track for completeness and communicate to customer's invoice # and how to remit payment. Provide backup for FP3 for internal sales journal TDX. Initiate and Identify credit/rebill invoice requests following with a TDX ticket to FINOPS for processing. Ensure supporting documentation and justification is provided for revised invoices. Track for completeness and communicate to customers invoice # and changes. POS Programming Coordinator: (15%) Serve as the departmental trainer for identified ProStaff and Student staff for all Innosoft Fusion Point of Sale (POS) report generation, settlement and refunding process. Participates in monthly Point of Sale/Innosoft Fusion training sessions based on Full-Time staff needs Provides Innosoft Fusion Sales Reports and Membership Summary Reports as requested. Maintain, update, and assist Program Managers with Innosoft Fusion software systems regarding program registration and POS, tax rates, general ledger accounts, items, and prices. Provide high quality customer service via phone, in person, and email requests. Partners and participates in understanding existing and future programming and assists with assignment of chartfield strings and sales tax in direction from FP3. Attend monthly Finance/Marketing meetings Qualifications Required Qualifications: High School diploma/GED and four (4) years of general accounts transaction experience. Related training may be substituted for some of the years... For full info follow application link. The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds. The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.