Job Information
Volunteers of America- Minnesota Administrative Assistant in Minneapolis, Minnesota
Description
Come join our life-changing team building hope, resilience and well-being as an Administrative Assistant!
Shift Details: Monday-Thursday – 30 hours/week
Compensation: $22-$25/hour
Location: Highrise - 311 University Ave NE, Suite 101, Minneapolis, MN 55413
About the job:
Responsible for overseeing daily administration tasks that support the team. Works closely with the Division Director, Program Managers and staff to organize files, create correspondence and prepare reports and documents. Complete a wide range of clerical tasks including managing staff calendars, sorting mail, ordering supplies, and approving invoices. Leads planning of events and meetings.
Essentials:
Answering incoming telephone calls and redirect to appropriate individual.
Greet guests coming into the office and notify appropriate individuals.
Sign for and sort incoming packages and mail and distribute to appropriate individuals.
Maintain system for tracking which employees are at their designated work locations, as well as distributing staff schedules.
Assisting the Program Managers in monitoring and auditing staff work to ensure contract obligations are met.
Order and maintain adequate office supplies for staff.
Ensure kitchen is stocked with cleaning supplies, snacks, and paper products.
Prepares and maintains file system.
Reviews and approves invoices.
Plan and organize Program meetings.
All other duties as assigned.
Job Highlights:
Medical, Dental & Vision Insurance
403(b) Retirement Plan
HSA & FSA Programs
Employer Paid Life Insurance, Short-Term/Long-Term Disability
Quality training, continuing career education and leadership programs
Paid Time Off (Vacation, Holiday & Sick Days)
Required Qualifications:
High school diploma/GED - Bachelor's Degree PREFERRED
2 years' experience in administrative work, preferably
Experience with Microsoft Office Suite/Microsoft 365 or ability to show proficiency
Strong communication skills and works well with a team
About Us:
Highrise is part of Volunteers of America MN/WI which serves as an affiliate of the Volunteers of America parent organization. Volunteers of America Minnesota is a nonprofit health and human services organization that annually serves more than 25,000 children, adolescents and their families, older adults, students, persons with disabilities and special needs, and adults completing incarceration. Since 1896, we have helped people gain self-reliance, dignity, and hope.
Take pride in helping others and join us today!
At VOA, we celebrate sharing, encouraging and embracing diversity. Equal employment opportunities are available to all without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, parental status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. We believe that blending individual strengths and unique personal differences nurtures and supports our organizations’ shared commitment to our mission and creates an inclusive and diverse environment where everyone feels valued and has the opportunity to do their personal best.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)