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JOB REQUIREMENTS: Administrative Assistant II Posting Number: 201104330 Employment Status: Full Time Job Family: Operations and Administrative Services Position Overview Be The Difference Begins with Great People. Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We\'re always looking for highly talented individuals to join our team people who think big, care deeply, and believe in being the difference in their work and community. We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind. We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community. Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view the https://www.marquette.edu/ca/hr/documents/total-rewards-guide-2025.pdf. The Administrative Assistant II assists with the day-to-day operations and administration in Student Affairs. This is your next opportunity to join an organization that invests in their employees\' career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion. Duties and Responsibilities 1. Assist with day-to-day operations of the office to ensure that quality service is provided to students, faculty, staff, administrators, community partners, parents and other constituencies. Attend to general office needs including visitor greets, answer phones, voicemail, email, sorting mail, keys and general maintenance. Open, close and maintain first floor office areas and reservations and scheduling of these spaces. 2. Perform a variety of administrative duties for the office. Maintain general files and records. 3. Support leader by preparing correspondence, scheduling meetings, and maintaining files. Type and/or process a variety of correspondence, reports, forms, agendas, confidential materials and directories. Coordinate logistics and create programs for various campus events. 4. Track budgets and prepare inter-campus business forms including purchase orders, direct invoice vouchers, internal billing forms and internal order forms. Order supplies, maintain office equipment and serve as a liaison to off-campus vendors. Assist in the processing and record keeping of entertainment contracts. 5. Serve as a resource for students and staff about university resources and policies. ***** OTHER EXPERIENCE AND QUALIFICATIONS: Required Knowledge, Skills and Abilities High school diploma Minimum of two years of related office experience Excellent customer service and communication skills Ability to manage multiple projects and competing priorities Ability to maintain confidentiality Expertise in Microsoft Teams, Excel, Word Preferred Knowledge, Skills and Abilities Higher education in a multicultural affairs or student affairs office is preferred. Department: Office of Student Affairs Posting Date: 03/13/2025 Closing Date: To apply, visit https://apptrkr.com/6082645 It is the policy of Marquette University to provide equal employment opportunities (EEO ) to all employees and applicants without regard to race, color, religion, sex, sexual orientati n, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification. Copyright 2024 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ ***** APPLICATION INSTRUCTIONS: Apply Online: https://apptrkr.com/6082645 Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.